Executive Assistant Iyg-774

Working directly to the VP providing day-to-day support for complex travel organization, national and international events, and administrative tasks, ensuring compliance with standards and aligning the role with Werfen's values and purpose, particularly emphasizing integrity and honesty.

Key AccountabilitiesEfficient administrative support: Manage administrative processes & implement organization tools.Communication and Coordination: Act as a liaison between different departments and team members, improving coordination for meetings, events, and travel arrangements.Travel Management: Arrange complex travels for VPs and their teams, apply for visas, and handle expense reports.Invoice Management: Create Purchase Orders for VPs projects and teams.Screening Calls.Receive visitors.Manage and arrange all auditorium meetings and logistics, providing support to all stakeholders.Schedule meetings and arrange video conference rooms for the department.Provide support for subsidiary meetings in Torre Werfen.Assist with events and the international annual meeting. Networking/Key RelationshipsChief People OfficerVP Sustainability and Corporate Risk OfficerVP Finance IVDVP Asia PacificVP EuropeDirector Commercial Excellence Minimum Knowledge & Experience Required for the PositionUniversity degree.Secretary studies will be a plus.English proficiency.Proficiency in Microsoft Suite.Experience with SAP.Experience with Concur. Skills & CapabilitiesProactivity.Flexibility and adaptability to a fast-changing environment.Critical thinking and business curiosity.Good communication skills.Team builder.Ability to foster teamwork and cooperation outside the department.Prioritization, planning, and organization skills without losing focus and maximizing efficiency. Travel RequirementsNot required.

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