JLL supports the Whole You, personally and professionally.
Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work. Whether you've got deep experience in commercial real estate, skilled trades, and technology, or you're looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.
We are looking for an Executive Assistant for our Real Estate Investment Banking team based in Madrid.
What this job involves: Diary management across multiple time zones, ensuring a proactive / forward planning approach to enable preparation and focus time is considered and diary clashes are actioned in a timely manner.Inbox management (where required).Organising complex international travel including meeting and transport arrangements, confirming accommodation and producing detailed itineraries (visas/tests where applicable).Ensuring finding the most cost effective and sustainable options, in line with JLL T&E policy are booked.Dealing with telephone calls and emails from clients and colleagues in a professional manner and escalating any issues.Developing and maintaining effective working relationships with clients (externally) and colleagues (internally).Organising meetings and booking the relevant rooms and equipment.Presentation support; formatting, reworking, proofreading etc.Providing wide ranging administrative assistance.Support with project work (as applicable).Attending meetings and recording minutes/actions (to follow up the actions where necessary).Proactive / forward planning to ensure prep time is in advance of client meetings. Sound like you? To apply you need to be / have: Great verbal and written communication skills.Ability to work independently with minimal supervision.Team player who works with a Partnership mentality and deals effectively with colleagues and clients.PC Literate – understanding of how to use the technology as a tool.An above average knowledge of IT Microsoft applications i.e. Word, Excel, PowerPoint.Intuitive nature and desire to learn and progress.Understands and appreciates the importance of using discretion.Uses appropriate judgement when responding to the needs of senior level directors both internally and externally.Shows initiative in taking action and responding appropriately.Adopts a flexible approach to work.Ability to multitask and prioritise tasks.Has an excellent telephone manner and interpersonal skills to deal with a wide variety of people and clients.A cheerful and positive attitude is essential as is a genuine enthusiasm for the work that will be undertaken.
Every day is different, and in all these activities, we'd encourage you to show your ingenuity.
Diversity and Inclusion is at the heart of JLL. We believe in recruiting, retaining, rewarding and developing all our employees with regard to their abilities and contributions and without reference to their background, gender, gender identity, ethnic origin, age, religion, sexual orientation, political belief, disability or long-term health condition.
We are committed to making all stages of our recruitment process and employment accessible to candidates with disabilities and long-term health conditions. Please do feel able to be open about this at any point during the process and our recruitment team will work with you to establish the most appropriate adjustments. We are keen to support all our employees with juggling their work, personal and family commitments and alongside our approach to flexible working, we have a comprehensive parental transition support programme to assist parents during the early months and years of parenthood.
If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements below. We're interested in getting to know you and what you bring to the table!
Personalized benefits that support personal well-being and growth:
JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health.
About JLL –
We're JLL—a leading professional services and investment management firm specializing in real estate. We have operations in over 80 countries and a workforce of over 102,000 individuals around the world who help real estate owners, occupiers and investors achieve their business ambitions. As a global Fortune 500 company, we also have an inherent responsibility to drive sustainability and corporate social responsibility. That's why we're committed to our purpose to shape the future of real estate for a better world. We're using the most advanced technology to create rewarding opportunities, amazing spaces and sustainable real estate solutions for our clients, our people, and our communities.
Our core values of teamwork, ethics and excellence are also fundamental to everything we do and we're honored to be recognized with awards for our success by organizations both globally and locally.
Creating a diverse and inclusive culture where we all feel welcomed, valued and empowered to achieve our full potential is important to who we are today and where we're headed in the future. And we know that unique backgrounds, experiences and perspectives help us think bigger, spark innovation and succeed together.
#J-18808-Ljbffr
