Executive Assistant, Investment Banking Team JLL empowers you to shape a brighter way. Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world-class services, advisory, and technology for our clients. We are committed to hiring the best, most talented people and empowering them to thrive, grow meaningful careers, and find a place where they belong.
We are looking for an Executive Assistant for our Real Estate Investment Banking team based in Madrid. What this job involves: Diary management across multiple time zones, ensuring a proactive approach to enable preparation and focus time. Inbox management (where required). Organising complex international travel including meeting and transport arrangements, confirming accommodation, and producing detailed itineraries (visas/tests where applicable). Ensuring the most cost-effective and sustainable options, in line with JLL T&E policy, are booked. Dealing with telephone calls and emails from clients and colleagues in a professional manner and escalating any issues. Developing and maintaining effective working relationships with clients (externally) and colleagues (internally). Organising meetings and booking the relevant rooms and equipment. Presentation support; formatting, reworking, proofreading, etc. Providing wide-ranging administrative assistance. Support with project work (as applicable). Attending meetings and recording minutes/actions (to follow up the actions where necessary). Proactive planning to ensure prep time is in advance of client meetings. Sound like you? To apply you need to be/have: Great verbal and written communication skills. Ability to work independently with minimal supervision. Team player who works with a Partnership mentality and deals effectively with colleagues and clients. PC Literate – understanding of how to use technology as a tool. An above-average knowledge of IT Microsoft applications i.e. Word, Excel, PowerPoint. Intuitive nature and desire to learn and progress. Understands and appreciates the importance of using discretion. Uses appropriate judgement when responding to the needs of senior level directors. Shows initiative in taking action and responding appropriately. Adopts a flexible approach to work. Ability to multitask and prioritise tasks. Excellent telephone manner and interpersonal skills to deal with a wide variety of people and clients. A cheerful and positive attitude is essential as is a genuine enthusiasm for the work that will be undertaken. Every day is different, and in all these activities, we'd encourage you to show your ingenuity. Diversity and Inclusion is at the heart of JLL. We believe in recruiting, retaining, rewarding, and developing all our employees with regard to their abilities and contributions.
If this job description resonates with you, we encourage you to apply even if you don't meet all of the requirements. We're interested in getting to know you and what you bring to the table!
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