.Responsible for administrative/logistics for machine including the spare parts and other related reports of the day-to-day related transactions. Provide all protocol, logistics and administration support services. Administration and execute processes and transactions. Support to logistics and facilities management processes.DUTIES & RESPONSIBILITIESLOGISTICSUpdate the Google Drive Machine Monitoring Movement (Stock, Sold & Incoming)* Stock: Need Locations/S.N./ Engine/ Damage Report* Sold: Customer' Name /PO No. or SOF No.* Incoming: PO No. & Date/ Order Confirmation & Date / Invoice No. & Date/Shipping Schedule/ Receiving ReportLiaise to the factory for shipping docs needed on machine shipment (Telex BL/Invoice/Packing List/ Insurance/COD or FORM E/AI depends on country origin)Coordinate to the factory for the delivery of the machineCoordinate customs broker for the shipping requirementsMake sales contract on machine shipment supporting for shipping docsRequest for local marine insurance for all incoming machines in reference to Invoice and BLKeep track on machine arrivalReport every 15th of the month for BEC Credit AllocationQuarterly report for dealer Inventory Machine StockContact person from the Dealer Inventory Machine StockContact person from the factory to all machine orderIf invoice already issued from the factory needs to issue on SAP System for accounting referenceOther related matter on Admin-Logistics taskEXECUTIVE SUPPORTBook appointments for the Managing Director as neededMake travel arrangements for the Managing Director and other groups as neededPrioritization of documents for signatureRouting of Materials to different departments for comments / opinionsArranging Events for the Managing Director in office or out-of-officeAttending to personal errands as neededOther tasks as delegated by the Managing DirectorADMIN SUPPORTCheck if payment of customers for machine sales has been accurately recorded or processedCreate Costing for Management / Employee Travel OverseasLiquidation of Expenses as NeededFile the documents of the Managing DirectorCreation of Reports as neededOther tasks as delegated by the Managing DirectorOTHER TASKSAny additional duties & responsibilities that may assigned to immediate SupervisorQUALIFICATIONSBS Degree in Administration or any Engineering course or any related courseWith at least 2-3 years of related working experience in a similar capacityExcellent communication and interpersonal skillsProven ability to direct and coordinate operationsStrong organizational and time management skillsVery discreet. Maintaining strict confidentialityFamiliarity with local trends in dining/foodFamiliarity with bank credit card promos / offersFamiliarity with modes of travel (Air/Land/Sea)Preferably with driver's license but not requiredJob Type: Full-timePay: Php30,000.00 - Php35,000