Responsible for administrative/logistics for machine including the spare parts and other related reports of the day-to-day related transactions.
Provide all protocol, logistics and administration support services.
Administration and execute processes and transactions.
Support to logistics and facilities management processes.
DUTIES & RESPONSIBILITIES LOGISTICS Update the Google Drive Machine Monitoring Movement (Stock, Sold & Incoming) * Stock: Need Locations/S.N./ Engine/ Damage Report* Sold: Customer' Name /PO No.
or SOF No.
* Incoming: PO No.
& Date/ Order Confirmation & Date / Invoice No.
& Date/Shipping Schedule/ Receiving Report Liaise to the factory for shipping docs needed on machine shipment (Telex BL/Invoice/Packing List/ Insurance/COD or FORM E/AI depends on country origin) Coordinate to the factory for the delivery of the machine Coordinate customs broker for the shipping requirements Make sales contract on machine shipment supporting for shipping docs Request for local marine insurance for all incoming machines in reference to Invoice and BL Keep track on machine arrival Report every 15th of the month for BEC Credit Allocation Quarterly report for dealer Inventory Machine Stock Contact person from the Dealer Inventory Machine Stock Contact person from the factory to all machine order If invoice already issued from the factory needs to issue on SAP System for accounting reference Other related matter on Admin-Logistics task EXECUTIVE SUPPORT Book appointments for the Managing Director as needed Make travel arrangements for the Managing Director and other groups as needed Prioritization of documents for signature Routing of Materials to different departments for comments / opinions Arranging Events for the Managing Director in office or out-of-office Attending to personal errands as needed Other tasks as delegated by the Managing Director ADMIN SUPPORT Check if payment of customers for machine sales has been accurately recorded or processed Create Costing for Management / Employee Travel Overseas Liquidation of Expenses as Needed File the documents of the Managing Director Creation of Reports as needed Other tasks as delegated by the Managing Director OTHER TASKS Any additional duties & responsibilities that may assigned to immediate Supervisor QUALIFICATIONS BS Degree in Administration or any Engineering course or any related course With at least 2-3 years of related working experience in a similar capacity Excellent communication and interpersonal skills Proven ability to direct and coordinate operations Strong organizational and time management skills Very discreet.
Maintaining strict confidentiality Familiarity with local trends in dining/food Familiarity with bank credit card promos / offers Familiarity with modes of travel (Air/Land/Sea) Preferably with driver's license but not required Job Type: Full-time Pay: Php30,000.00 - Php35,000.00 per month Benefits: Opportunities for promotion Promotion to permanent employee Schedule: 8 hour shift Supplemental Pay: 13th month salary Experience: Executive Assistant: 2 years (Preferred) Language: English (Preferred) Application Deadline: 10/27/2024 #J-18808-Ljbffr