Minimum Qualifications: A bachelor's degree in business administration, management, or a related field is often preferred.Additional certifications in office management, executive assistance, or related courses can be a plus.Experience: Proven experience as an executive assistant, personal assistant, or similar role, ideally in a law firm or corporate setting.Familiarity with legal, accounting, or financial environments is highly beneficial.Skills: Strong organizational and time management skills.Excellent verbal and written communication skills.Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and legal/accounting software.Discretion and confidentiality in handling sensitive information.High level of attention to detail.Ability to multitask and prioritize tasks effectively.Trustworthiness, loyalty, and professionalism.Ability to work under pressure and meet deadlines.Proactive approach to problem-solving.Flexibility and adaptability to changing schedules or tasks.Willing to travel local and international.Duties and Responsibilities: Administrative Support:Calendar Management: Managing your schedule, including setting up appointments, meetings (both professional and personal), and managing deadlines.Email and Communication Management: Filtering and organizing emails, drafting responses, and handling routine correspondence.Document Preparation: Assisting with legal and financial documents, reviewing contracts, filing reports, and keeping client records organized.Travel Coordination: Arranging travel plans, accommodations, itineraries, and meetings for your professional engagements.Client and Team Interaction:Client Relations: Handling client inquiries and acting as a liaison between you and your clients, ensuring timely and appropriate responses.Team Coordination: Supporting the coordination between your firm's partners, associates, and external parties to streamline project management.Event Planning: Assisting with the organization of professional events such as board meetings, client presentations, and conferences.Legal and Financial Assistance:Legal Research: Conducting preliminary legal research and gathering information as necessary.Document Filing: Maintaining an organized system for legal files, contracts, and financial records.Meeting Prep: Preparing case summaries, financial reports, or presentation materials for meetings.Personal Assistance:Personal Errands: Managing personal errands such as booking appointments, organizing personal events, or handling family matters.Confidential Tasks: Assisting in highly sensitive personal matters that require discretion, such as handling financial investments, bank accounts, and personal legal matters.Project Management:Task Delegation: Assisting with delegating tasks to other members of the team or vendors.Project Tracking: Monitoring the progress of ongoing projects and ensuring deadlines are met.Follow-ups: Sending reminders and ensuring action items are addressed.
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