Executive Assistant - Madrid Overview of the Role: We're looking for someone to be the right-hand support to the Madrid Managing Directors, overseeing their schedules, managing Business Unit operations, and nurturing client relationships.
Thrive in a fast-paced, dynamic environment where you anticipate needs, problem-solve efficiently, and actively contribute to business development.
Responsibilities: Executive Support: Manage calendars, schedule meetings, and coordinate travel for Managing Directors/Senior Directors.
Handle correspondence and prepare presentations.
Act as the point of contact for clients and visitors.
Support onboarding and offboarding processes.
Proactively manage Senior team expenses.
Maintain Managing Director timesheet data on Agresso.
Office Operations: Organise and maintain office systems and procedures (excluding IT and building management).
Manage conference room bookings and technical requirements.
Coordinate catering for meetings and events.
Manage internal communication and updates.
Client Relationship Management: Build and cultivate strong relationships with key clients and stakeholders.
Organise and participate in business development activities.
Update and maintain client information and prospects in Salesforce.
Requirements: Relevant experience, preferably in a professional services environment.
Excellent oral and written communication skills to effectively communicate and interact with team members, clients, and external stakeholders.
Proficiency in advanced computer software applications including Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and Salesforce.
Maintain a high level of professionalism in all interactions.
Must have strong attention to detail, time management and prioritisation skills.
Must be organised, detail-oriented and able to multi-task in a fast-paced environment, constantly prioritising and reassessing tasks.
Must be proactive and use critical thinking to solve problems.
Collaborative and team-oriented with a positive "can do" attitude.
Ability to work independently and within a team.
Experience working with senior clients.
Ability to be pro-active and involved in executive business dealings.
Must have high level of interpersonal skills to handle sensitive and confidential information at maximum discretion.
Experience arranging complex travel arrangements and event co-ordination Fluent Spanish and English speaker #J-18808-Ljbffr
