Executive Assistant

We are looking for an ExecutiveAssistant based in Barcelona to perform a variety of administrative tasks and business support of the company´s SeniorExecutives. 

Executive Assistant's responsibilitiesinclude managing calendars, organizeand structure internal - and client meetings, draft and proofreadcommunication, making travelarrangements and preparing expense reports. To be successful in this role, youshould be well-organized, have great time management skills, be pro-active and be ableto act without guidance.

Ultimately, you will contribute to the efficiency ofour business by providing personalized and timely support to two executivemembers.

Responsibilities: Act as the point of contact among executives,employees, clients and other external partners
Manage information flow in a timely and accuratemanner
Manage executives' calendars and set up meetings
Make travel and accommodation arrangements
Rack daily expenses and prepare weekly, monthlyor quarterly reports
Format information for internal and externalcommunication – memos, emails, presentations, reports
Take minutes during meetings
Screen and direct phone calls and distributecorrespondence
Requirements Work experience as an Executive Assistant,Personal Assistant or similar role
Excellent MS Office knowledge
Experienced with travel booking systems
Familiarity with office gadgets and applications(e.g. e-calendars and copy machines)
Experienced with business SocialMedia ( manage social accounts of 2x executives , e.g. creating businessrelated Posts on LinkedIn)
Outstanding organizational, event, and timemanagement skills
Excellent verbal and written communicationsskills
Discretion and confidentiality
High School degree
Fluency in English, other languages such as Germanwould be a plus
30 days of annual vacation – Disconnecting is crucial and we value your time away from work.
Rewards & Recognition Program – Cultivating a culture true to our HERO values.
Access to trainings and career development – And full ownership of your own career progression.
Global mobilityopportunities – We have offices all over the globe.
Hybridworking model Employee Referral Program  Regular team events and activities – This is where we go from being colleagues to friends.


#J-18808-Ljbffr