Job Description
About this role The purpose of this job is to support the Leadership Team in all administrative matters, including calendar and inbox management, meeting and conference call facilitation, Travel & Expenses, and preparation of correspondence, PowerPoint and Excel presentations.
Also, the Executive Assistant will coordinate the organization of Events in the office for Biogen Employees, and also external meetings.
What you'll do Organization of meetings, catering, conference calls, and travel logistics (hotel, transportation, transfers)Preparation of documents, reports, and presentationsTranslation of documentsCommunication with internal and external customersLeadership Team Expense reports and own expensesLeadership Team travel booking through an agencyArrange LT meetings and help with Outlook calendarEvent PlanningManagement and updating of physical and electronic filesAd-hoc support to other departments and affiliates in translations, logistics, or processesContract & Purchase order managementCross-functional & teamwork within the affiliate and international officesWork in an assistant pool and ad-hoc backup support to other AssistantsPlanning to optimize Manager's time & resources and meet deadlinesWho you are You are a dynamic and self-motivated person with good relationship-building skills who is used to working in an international environment at the top management level. You are a flexible and highly organized person, willing to work in a cross-functional environment.
Required Skills Bachelor's Degree or Commercial EducationA minimum of 5 years of experience in a similar roleStrong verbal and written communication abilities (fluency in English is a prerequisite)Excellent interpersonal skills and strong team orientationExceptional organizational skills with a demonstrated ability to work in an accurate manner when under pressureHigh-level proficiency with MS Office, especially PowerPoint and ExcelWhy Biogen? We are a global team with a commitment to excellence and a pioneering spirit. As a mid-sized biotechnology company, we provide the stability and resources of a well-established business while fostering an environment where individual contributions make a significant impact. Our team encompasses some of the most talented and passionate achievers who have unparalleled opportunities for learning, growth, and expanding their skills. Above all, we work together to deliver life-changing medicines, with every role playing a vital part in our mission. Caring Deeply. Achieving Excellence. Changing Lives.
At Biogen, we are committed to building on our culture of inclusion and belonging that reflects the communities where we operate and the patients we serve. We know that diverse backgrounds, cultures, and perspectives make us a stronger and more innovative company, and we are focused on building teams where every employee feels empowered and inspired. Read on to learn more about our DE&I efforts.
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