Exc. Administrative Assistant - Spanish/English page is loaded Exc. Administrative Assistant - Spanish/English Apply locations Madrid, Spain time type Full time posted on Posted 30+ Days Ago job requisition id R1424145 Job Title: Executive Administrative Assistant
About the Role We're looking for a dedicated Executive Administrative Assistant to provide top-notch support to a senior executive at IQVIA. This role is perfect for someone who thrives in a fast-paced environment and enjoys working with people at all levels.
Key Responsibilities
Organize and schedule meetings, conference calls, and events, both domestically and internationally.
Coordinate travel arrangements and logistics for both on-site and off-site meetings.
Provide leadership to the administrative team and collaborate with employees, customers, and business associates at all levels.
Screen visitors and phone calls, locate executives or take messages as needed.
Maintain administrative processes and filing systems.
Draft responses and set priorities and procedures, delegating tasks when appropriate.
Uphold strict confidentiality standards regarding all matters and documents.
Manage the executive's internal and external calendar and time.
Perform various personal services, including making reservations and scheduling.
Conduct research or fact-finding to prepare the executive for internal activities, public events, speaking engagements, or similar affairs.
What We're Looking For
High School Diploma or equivalent.
At least five (5) years of experience in advanced administrative roles.
Proficiency in PC skills, including Microsoft Outlook, word processing, spreadsheet, and database management software.
Exceptional organizational and time management skills.
Excellent follow-through and ability to execute reminders without being intrusive.
Outstanding judgment, professionalism, diplomacy, and discretion.
Commitment to high standards of excellence, regardless of deadline pressures.
Flexibility to adjust to constantly changing demands and priorities.
Team player mentality.
Effective communication skills with company executives, employees, vendors, and customers at all levels.
Proactive problem-solving skills, with the ability to identify complex problems and develop solutions or recommendations.
IQVIA is a leading global provider of advanced analytics, technology solutions and clinical research services to the life sciences industry. We believe in pushing the boundaries of human science and data science to make the biggest impact possible – to help our customers create a healthier world. Learn more at https://jobs.iqvia.com
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