.Are you looking for a job where you can make a difference and work in a non-profit?
Would you like to be a part of an ambitious and international organisation on the cutting edge of science?
Then this position might be right up your alley.
The EBMT is a non-profit medical and scientific organisation which hosts a unique patient registry providing a pool of data to perform studies and assess new trends.
Our mission: Save and improve the lives of patients with blood-related disorders.
Your mission: To manage the scientific programme of the Educational Meetings within the EBMT, to increase scientific knowledge among the EBMT community.
Responsibilities and Tasks: Scientific Programme Management Educational Meetings Management: Oversees the production of meetings that fulfil the needs of EBMT, JACIE, and joint initiatives with sister societies.
Scientific Programme Coordination: Manages programme development for face-to-face, virtual, or hybrid meetings.
Faculty Engagement and Logistics: Sends formal invitations, follows up, and coordinates faculty services, in collaboration with the Events team.
Programme Maintenance and Platforms: Updates and maintains programme-related sections on EBMT meeting websites and manages the virtual programme platform/planner.
Presentation Pre-Recordings: Coordinates the pre-recording process for virtual or hybrid meetings (platform setup, instructions, reminders, training, content collection, and quality control).
Simultaneous Translation Coordination: Manages translation processes, including instructions, reminders, slide collection, and timely submission to the operations/translation team.
Accreditation Liaison: Coordinates with accreditation bodies, including EBAH-CME, Ethical MedTech, Aifa, and others, to meet compliance requirements.
MeetingAPP and Virtual Platform Management: Supports the setup and functionality of the meeting app and virtual platform under the guidance of the Unit Manager.
On-Site Event Support Post-Event Tasks: Prepares session metrics, handles administrative tasks, and responds to attendee queries about CME credits and Certificates of Attendance.
Project Coordination and Timeline Management : Schedule and lead joint meetings with Events Unit and Sponsorship Unit to review timelines, responsibilities, and deliverables.
Monitor progress, track sponsorship allocations, and update programme details.
Content Compliance and Quality Assurance: Confirm sponsorship entitlements and ensure alignment with programme guidelines.
Abstracts Management Project and Deadline Management: Develop and manage deadlines and guidelines for abstract submission and review processes.
Technical Expertise in Abstract Systems: Set up and maintain abstract submission systems.
Provide technical support to abstract submitters and reviewers.
Stakeholder Communication and Correspondence: Coordinate with abstract reviewers, submitters, and key stakeholders (physicians, nurses, working parties, statisticians)