Role:The Service Manager is responsible for engaging and coordinating the team in all day to day service activities.You will ensure that the team is properly resourced, trained and skilled to enable deliverables to be met timely and accurately and using the agreed upon standards.You are responsible for the adherence of all applicable internal standard processes, as well as listening point to anticipate, prevent and manage any staffing issues.You will need to perform active management, understand the levels of progress and specific needs for each individual whilst recognizing how the team fit into the larger delivery picture.As the Service Manager you are expected to display decision-making skills that support all company and service policies while maintaining a professional environment for all team members.RESPONSIBILITIESSupports the associates and specialists enabling them to independently work from end to end, by monitoring, organizing and coordinating the resolution of any blocking issuesEffectively manage and monitor ticket queues using the appropriate BI tools to ensure tickets are handled per the defined timelines, correct categorization, do not exceed expected thresholds and are processed per defined quality standardsCoordinate training on ticket management as neededEffectively monitor and track all client SLAs using the appropriate BI tools to ensure adherence to reporting calendar and standard processes; if SLA are not being met, root cause and action plan to be collected and followed-upAbility to utilize the hrX suite of tools as it relates to the scope of their teamUndertake, support and manage a Root Cause Analysis (RCA) when an issue occurs resulting in a client escalation ensuring that mitigating actions are implementedSupport the detection of deviations from the contractually defined standard scope of service and calendar ensuring the Change Request process and the Defective Input process is followedUnderstand global standard processes as well as contractual scope of service for their teamDetect and solve possible inefficiencies in processesTo support Specialist activities for specific accounts when the need arisesStrong ability to coach, develop action plans, which maximize performance, and provide effective feedback and share business updates as appropriateSupport the recruitment, induction, onboarding, training, moves, contract changes and exiting processes, ensuring these standards and followed are properly trackedManage accesses on all applicable systems for their team and support on logistical issues Ensure compliant use of all systems and Company propertiesPerform performance review for their team in collaboration with the Operation ManagerSupport and manage the team to ensure SOC complianceEnsure the team understands and follows the Defined Work Instructions (DWIs) and other process documentation.Monitor the periodic review of DWIs and ensure that DWIs are completed, stored as per standards, and up to dateManage TRS and all time-related standard processes for their team: back-ups, shifts, holiday coverage, absences, presence in trainings, overtime, work at home, etc.Based on the standard process requirements, inform/consult with the Operation ManagerManage schedule adherence, team productivity, capacity and utilizationAbility to recognize and deal appropriately with sensitive and confidential informationSupport and adhere to all security compliance procedures while managing security incidents as per the defined processSupport technical issue coordination and resolutionMaintain a professional?environment; correct behaviours?and enforce the use of business?etiquette?Work in very strict, positive and flexible collaboration with the Operation ManagerLiaise and collaborate with other departments as appropriate, including QA, Service Readiness, AS, receptionContribute to team meetings and raise any issues immediately to Team Lead and Operations Manager, as applicableTo be up to date with all Alight announcements and communicationsBuild good relationships with all lines of businesses where appropriate Participates in other projects and activities compatible with own skills as needed and assignedREQUIREMENTSStrong experience and expertise in HR data managementPrevious experience with new Client implementation, Change Requests, data interfaces is strongly desirableStrong knowledge of MS Office tools such as Excel, Word, and PowerPointFlexibility to support a global and fast paced environment Attention to detailExcellent written and verbal skillsSelf-motivated and a willingness to learn Ability to collaborate and work in a team environment, as well as independently while adhering to processes and proceduresEssential 2-3 years relevant experience in an HR consulting, HR/Payroll Outsourcing or Corporate environment.HRIS knowledge: Workday, SAP, or PeopleSoft knowledge preferredFluent English both written and spoken allowing effective communication in professional environmentDesirable BA/BS in a business-related field such as accounting, Human Resources or Business or equivalent combination of education & experienceExperience managing a teamWe offer you a competitive total rewards package, continuing education & training, and tremendous potential with a growing worldwide organization.
