.Location: Barcelona (on-site)Provide administration support for Early R&I key business processes, including external collaborations (in partnership with the BioPharma R&D Academic Alliances group) and supporting the Early R&I External Funding & Engagement process.Typical AccountabilitiesAdministrative Support for Early R&I External CollaborationsHas oversight of the End to End process for External Collaborations to advise scientists of process and ways of working:- Requesting an agreement and establishing what information is needed for contract initiation.- Managing a collaboration.- Completion and closure of the collaboration.Oversight of incoming agreement requests from Early R&I scientists.Ensures Academic Institute is set up in AZ finance system to support payments.PO generation and communication with finance to ensure appropriate amortizing of costs.Maintain ECHO records are updated with all relevant information (e.G., Storage of interim and final reports, Financial obligations, and status of the collaboration).Regular follow up with responsible scientists to ensure the contract is being followed and reports are generated according to the contract, for example:- Reports are generated accordingly.- Terms of the collaboration.- Awareness of key contractual terms.- Obligations under the agreement.Administrative support to the Early R&I External Funding & Engagement process:Represents Early R&I in the External Funding (EF) network, advising AZ requestors of suitability for the EF process.Gathers likely functional demand for external funding to support forecasting and planning.Extends invitations to submit funding requests into the process to prioritized grant seekers.Seeks budget holder approval for any external funding requests.Provides key information to allow processing of EF requests from both internal stakeholders and external grant seekers and requests NomSig approval for a given request as required.Jobs to be done can include:- Provide additional ad hoc administration support to Early R&I business processes (e.G., CAPEX, contracts, etc.).Responsible for ensuring delivery of own work is to time, quality, budget, project standards, and company quality standards.Keeps own knowledge of best practices and new relevant developments up to date and actively shares with team members.Education, Qualifications, Skills, and ExperienceEssential- Demonstrable experience in operational management, implementing new processes, and solving complex operational challenges.- Ability to collaborate with teams across the matrix organization and convey outcomes at all levels of the business.- Ability to oversee financial and contractual management of collaborations and budgets.- Analytical thinking, ability to develop and maintain processes.- Ability to communicate on all levels and develop relationships across the business.- Attention to detail.Desirable- Degree within the field.- Professional certification
