Business Incubation & Operations Specialist, Madrid, Spain
Do you want to provide administrative and managerial support to an organization that aims to strengthen trade relationships between Sweden and Spain? Business Sweden is now looking to hire a part-time Business Incubation and Operation Specialist in Madrid.
Business Sweden is jointly owned by the Swedish state and the Swedish private sector. Business Sweden has a unique mandate to help Swedish businesses expand globally, while also helping foreign companies invest in Sweden. Business Sweden has +500 employees and 44 offices in four regions, including Europe, the Americas, Asia Pacific, and the Middle East /Africa.
Our BI&O (Business Incubation & Operations) service is a toolbox of managerial services that facilitate Swedish companies' establishment in a new market. As a BI&O Specialist you will manage and facilitate organizational tasks for our customers, mainly related to payroll, finance & controlling, and general administration. A key part of the role is communication with our customers and helping them resolve bureaucratic and legislative issues. Identifying additional customer needs and developing our offer and sales about administrative services is also part of your responsibilities.
We would like to recruit a key player to our team that will have the following responsibilities:
Overall responsibility for assigned clients within finance & controlling
Electronic banking with different banks
Cash book and cash flow maintenance
Invoicing and Year-end audit support
Liaising with company finance and payroll departments/auditor/tax agent
Periodic (monthly, quarterly, yearly) reporting based on clients' requirements, reporting package and timeline
Update financial data to ensure all information is accurate and immediately available when needed
Assist with company establishment process in Spain
Ensure finance administration, filing, and documentation are in order
Proactively take initiatives to solve delivery related risks and issues
Deep knowledge of rules and regulations in the markets related to the service delivery
Attend & provide ad-hoc advice to clients
SKILLS & REQUIREMENTS
To succeed in the role, we believe you have the following previous experiences and personal traits:
Previous accounting and payroll experience
Experience as an administrative assistant or support worker is essential
Excellent command of oral and written English and Spanish; proficiency in Swedish is meriting
Familiar with the Spain labor law and working conditions
Familiar with online banking operations
Be a motivated self-starter that can take ownership of tasks and possesses an enthusiasm to learn
Exceptional time management and organizational skills
Hands-on, able to process multiple tasks simultaneously, work independently and possess good team spirit
A higher academic degree
You have operated in an international context with business and market focus
You are results-oriented, analytical and possess a strong drive and an ability to handle new challenges
You have social and team-working skills and cultural adaptability
You will work in a great team where we take care of, support and coach each other. You will work independently and in teams, but it will be your clear objective to manage your own project deliveries on budget, time and with excellent quality.
The position is a part-time position (50%, 20h per week).
Application
Please submit your CV and cover letter in English as soon as possible as we will be screening applications on a rolling basis. Your application will be handled confidentially.
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