JOB DESCRIPTION Job Summary Business assistant is required to support the Global Investment Banking business in Madrid.
We require an experienced, professional assistant, with a proven track record as a business assistant.
The business assistant will support GIB Bankers in their everyday tasks.
The functions covered are diverse and require a great deal of interaction with other members of the firm.
Job Responsibilities Proactive diary management, set up of meetings and conference calls, internally and externally.
Business travel arrangements, extensive travel over various time zones, coordinating logistics for business trips and preparing itineraries, flights, hotels, ground transportation, visas, following corporate policy.
Assisting visitors from outside J.P. Morgan Madrid organization.
Managing agendas, following up on internal and management meetings and dealing with multiple and/or urgent meeting conflicts.
Expense management: process receipts through CONCUR system, reconcile accounts monthly.
Telephone support for wider group with particular focus on senior coverage during the absence of peers.
General office administration including archiving, filing and stationary orders.
Raising systems, applications requests and maintaining vacation schedules.
Covering and collaborating closely with other administrative assistants and team members.
Expected to work as part of a larger administrative group, working in partnership with other assistants to ensure cover is provided to the area at all times.
Handling printing and binding presentations.
Onboarding new members of the team, accesses and logistics.
Required Qualifications, Capabilities, and Skills Proficient level of English.
Technology savvy, with proficiency in Microsoft Office products in particular Outlook, Excel and PowerPoint.
Excellent interpersonal and communications skills, both written and oral.
Self-starter, extremely organized and detail-oriented with strong commitment to accuracy.
Absolute discretion when dealing with confidential matters.
Proactive anticipation and thinking - looking ahead and ensuring all meetings are confirmed and correct, making changes to mail groups to reflect organization changes without being prompted.
Keen team-player / partnership ethic – expectation to work as part of a strong administrative team, working in partnership with other assistants to ensure cover is provided to the area at all times.
Ability to multi-task effectively in a busy environment and re-prioritize.
Ability to demonstrate previous success as an assistant including experience of expense processing and basic account management.
Ability to work within tight deadlines.
Proactive attitude and problem-solving skills.
ABOUT US J.P. Morgan is a global leader in financial services, providing strategic advice and products to the world's most prominent corporations, governments, wealthy individuals, and institutional investors.
Our first-class business in a first-class way approach to serving clients drives everything we do.
We strive to build trusted, long-term partnerships to help our clients achieve their business objectives.
We recognize that our people are our strength and the diverse talents they bring to our global workforce are directly linked to our success.
We are an equal opportunity employer and place a high value on diversity and inclusion at our company.
We do not discriminate on the basis of any protected attribute, including race, religion, color, national origin, gender, sexual orientation, gender identity, gender expression, age, marital or veteran status, pregnancy or disability, or any other basis protected under applicable law.
We also make reasonable accommodations for applicants' and employees' religious practices and beliefs, as well as mental health or physical disability needs.
ABOUT THE TEAM J.P. Morgan Asset & Wealth Management delivers industry-leading investment management and private banking solutions.
Asset Management provides individuals, advisors, and institutions with strategies and expertise that span the full spectrum of asset classes through our global network of investment professionals.
Wealth Management helps individuals, families, and foundations take a more intentional approach to their wealth or finances to better define, focus and realize their goals.
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