Billing & Fleet SpecialistApply locations: Tres Cantos, Madrid, Spain
Time type: Full time
Posted on: Posted 3 Days Ago
Job requisition id: R0179251
This position oversees all the administrative and technical actions to ensure that the invoicing processes are managed within the required deadlines and in accordance with internal financial procedures, coordinated with Cash Collection actions and customers.
The other 50% of the time, this position will manage the internal car fleet of the company.
OperationsManual invoicing of equipment maintenance and leasing contracts, as well as hemodialysis sessions.Mailing/Emailing of electronic and non-electronic invoices from NephroCare E-Services.Control and follow-up of the Return Material Reports of the clients to make credit notes, in collaboration with Logistics and Transport Agencies.Issuing credits and debits in the event of returns and incidents in invoices.Filing and registration of the documentation corresponding to the debits and credits (Facet Control) necessary to rectify incidents in invoices.IPACE controls management.Interlocution with clients about claims and requisitions to resolve issues related to invoices.Coordinate actions with the billing team to achieve invoicing objectives.Request changes to master data in customer accounts.Tracking of blocked orders and unblocking management in SAP in coordination with the Cash Collection Manager.Monitoring different situations from customer invoices via the Edicom platform.Upload NephroCare electronic invoicing to platforms in each region as needed.Monitoring the status of electronic invoices, FMC Spain and NephroCare, coordinating corrective actions with the billing team.Maintain fluid communication with the commercial team (Commercial Excellence, Customer Services, and Sales) regarding information related to invoices (NC and Product Business).Collaborate closely with the Cash Collection Manager in data preparation as requested by external and internal Auditors.Proactively collaborate in internal projects and implement new solutions, national or international, that impact the billing process and local business.Initiate and propose improvements impacting invoicing and cash collection processes.Report any technical incidents regarding billing systems to the Netcare team, as well as initiate functional and configuration improvements for users (according to budget and Accounting Head guidelines).Car Fleet ManagementCar fleet documentation control, including contract renewal, new assignments, and withdrawals, as well as administrative traffic Ticket Management.Ensure the correct delivery of vehicles in compliance with the company's quality standards.Collaborate in the creation and implementation of a new car fleet policy.Quality, Legal & ComplianceFollow and comply with all relevant FME policies, guidelines, manuals, and SOPs.Stay updated about the current version of the FME Policies relevant to your role and integrate corporate values into daily business.Ideal Profile RequirementGraduate in Business or Economics is a plus.Specialized modules in finance.Minimum of 3 years of previous experience in similar positions.Experience in healthcare companies is a plus.High level of Excel; SAP Finance is a plus.Experience in Project Management digitalization is a plus.Familiarity with Business Intelligence tools is a plus.2-3 years of experience with accounting and invoicing programs; SAP or Finance ERP preferred.High level of English; fluent in writing, speaking, and reading.About UsOur Work Experience combines everything unique about us: our culture, core values, company meetings, commitment to sustainability, recognition programs, and most importantly, our people. Our employees are self-disciplined, hardworking, curious, trustworthy, humble, and truthful. They make choices based on what is best for the team, seek opportunities to collaborate and make a difference, making us the #1 Top Workplace in the area. Join our Talent Network!Let's stay connected! Joining our talent network allows us to send you new job opportunities!
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