We are looking for a People Experience Coordinator for our fast-growing global team!The People Experience Coordinator will ensure that the Barcelona office meets and exceeds the needs of the Benevity-ites who work there and in other locations, including events and programs that enrich their experience, while acting as Executive Assistant to the President of Benevity International.Your role scope will be split 40% People Experience tasks, 30% Executive Assistant and 30% Office Management support.Key Responsibilities You'll work on:40% People Experience:- Work with other People Leaders to ensure Benevity-ites have a positive, inclusive, safe, and healthy place to work- Develop, promote and execute programming which enhances the people experience (Benevity-wide events, celebrations, group/virtual volunteering)- Organizing events for the Barcelona, Swiss and UK teams- Plan virtual and in-office events to build culture, connection and community- Be an advocate for the team's emotional wellbeing and mental health through Wellness Committee initiatives- Support senior leadership in fostering a rich culture (coordinate and co-facilitate meetings and team building)- Onboard new Benevity-ites to the Barcelona office and those working remotely (desk setup, office tour arrangements, and team introductions)- Create opportunities of "surprise and delight" for Benevity-ites (celebratory gifts and performance recognition)- Assist the People team in setting up new Bs to work in-office and ensuring they feel welcomed- Lead office communication channels to ensure team is informed- Work closely with the global People team on culture initiatives and other people-led experiences30% Office Management:- Maintain a first-class office experience (safe, secure, clean, and fully stocked)- Daily office management (access control, expense reporting, reconciliation, and deliveries)- Ensure floor, main boardroom is tidy and presentable- Support catering orders and directions for meetings as required- Develop strong relationships with property managers, vendors, and maintenance service providers- Support departure conversations and asset returns (voluntary/involuntary)- Provide cross-collaborative Places team support and insight into other office locations- Facilitate team building and workshops (lean tools, DIBs support)30% Executive Assistant to President of Benevity International:- Meeting organization and coordination, presentation creation, meeting notes and agenda- Manage travel & expenses- Organize events, including team meetings, conferences, and webinars- Maintain a high level of discretion in handling confidential information.BenefitsYou will be part of a young and motivated group of professionals who are passionate about making a difference in the world.We offer a challenging and motivating role with the possibility of taking more responsibilities as the company evolves.The remuneration includes a base salary, option plan, bonus and other perks and benefits.Most importantly, you'll be joining a company in a very exciting stage of rapid growth and international expansion.Independence & creativity: You will be expected to take responsibilities by learning and proposing new solutions and alternatives to the team.Make a difference: Alaya by Benevity is all about bringing more goodness to this world.An amazing culture: We offer a great work environment, a challenging and motivating role with the possibility of taking more responsibilities as the company evolves.Volunteering hours: Every employee receives 20 hours per year to volunteer to causes close to your heart.Exciting times ahead: You'll be joining a start-up in an exciting stage of rapid growth and international expansion.Who we are looking for:The role is based in Barcelona, Spain.So, are you the ideal match?Minimum of 2 years of experience working in a similar position, with experience in a fast-paced, agile environmentExcellent English proficiency. Any other languages are a plusStrong organizational, prioritization and communication skillsSolution-oriented, proactive and strong ability to multitask time-sensitive priorities in a fast-paced, agile environmentMore than anything, passionate about working with people, interacting with all teams, being empathetic, creative and focusing on building and maintaining strong relationshipsYou live the Alaya by Benevity values!This role is an office-based role with flexibility for some remote work.Do good: We have a genuine interest in bringing a positive impact to the world around us.Get it done, better: We work smart and go the extra mile.Say "we", not "I": We recognize our individual strengths, communicate and build on them as a team.Find a smarter way: We think outside the box.
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