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Do you want to join an award-winning Travel, Meetings and Events Services team recognized widely across the industry as being best in class? The EMEIA Meetings & Events team has an opening for an Event Manager to take on the successful delivery of some of the largest events in the region.
The opportunity This position ensures the successful execution of internal and client-facing events for the firm. This individual follows and promotes firm, business unit and department policies, guidelines, and procedures. The individual must be passionate and enthusiastic about event management, have strong organizational skills, and work calmly under pressure. Taking a proactive approach to all projects, the individual must have an eye for detail, be able to work on multiple projects concurrently, and take responsibility for their own workload. This role joins our Madrid team on a 6-month contract.
Your key responsibilities Consult with meeting sponsor and/or requester to understand logistical requirements of the event.
Conduct venue research in conjunction with our preferred meeting management companies and make recommendations on meeting location by taking a detailed brief to ascertain all event requirements and suggest event solution(s).
Comply and promote the firm Procurement policy.
Actively promote the overall objectives of the Travel, Meetings & Events Services team by supporting our overall strategy with every interaction with stakeholders.
Manage elements of delegate management using our firm tool, Cvent.
Consult with the event program manager to ensure EY brand compliance throughout the event and pre and post-event communication process.
Drive cost efficiencies and negotiations with venues and suppliers, ensuring all value adds have been reviewed and exhausted with suppliers.
Prepare initial event logistics budget and manage throughout the event lifecycle.
Prepare on-site schedules and run sheets for event logistics for venues and suppliers.
Coordinate with Technology Support to arrange special event production and on-site technology.
Audit and submit for approval any program-related invoices and provide full event reconciliation.
Responsible for the smooth running of the event on-site, anticipating any problems/issues and putting in place measures and solutions before they occur.
Ability to resolve any complex problems effectively with minimal disruption, and using existing solutions.
Act as the main point of contact on-site for all suppliers, ensuring that all suppliers are providing the agreed level of service and actively resolving any issues.
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