The role supports the Site Director and the NYU Madrid (NYUM) senior team on strategic long-term planning and oversees all general operations, including finance and budget planning, human resources, IT, space management and facilities, academic affairs, student life, as well as collaborating/overseeing NYU Madrid's emergency response protocols, in partnership with NYU Madrid senior leadership and colleagues in New York City. This position will have three direct reports: The Assistant Director of Academic Affairs, the Assistant Director for Student Life and Housing, and the business coordinator.
Workplace: Madrid
Qualifications: Principal Duties General Operations 35% At the direction of the Site Director, supervise all day-to-day operations of NYU Madrid to ensure an orderly, secure, inclusive and enriching environment for the NYU Madrid community;Take responsibility for legal issues affecting NYUM, including contract approvals and monitoring;Oversee NYUM IT policy and other forms of communication, in cooperation with NYU IT;Oversee NYUM relationships with outsourced providers (e.g., guards, property security, IT and cleaning services);Coordinate with NYU's Insurance Office in NY to ensure appropriate assessments and insurance coverage;In conjunction with the Site Director, maintain relations with various local authorities and professionals;Assume responsibility as Privacy Officer for NYU Madrid operations, ensuring compliance with local law and NYU policies;Perform other duties or projects relevant to this level of position as assigned.Finance 30% Prepare and timely submit annual budget proposals, variance reports, and other financial reporting as required;Manage the financial operations of NYUM, including accounts management, payroll, payments, auditing, and local liabilities;Liaise closely with NYUM's auditors and appropriate colleagues in New York to ensure the timely and accurate submission of various reports;Prepare analysis and reports as needed.Strategic Management 15% Support and collaborate with the Site Director and appropriate NYU Madrid (NYUM) and Global Programs Office colleagues to plan, create, review and implement policies, procedures and short-and long-term strategic planning for NYU Madrid.Human Resources 10% Collaborate with Global HR Business Partner, HR Manager and leadership in NY as needed on HR processes, procedures, and management across NYUM;Ensure that employee documentation (contracts, handbooks etc) is maintained and compliant with Spanish legislation;Implement the NYU annual performance appraisal system for NYU Madrid staff;Supervise the Time Management and on-boarding system for all staff.Facilities and Space Planning 10% Provide oversight in all respects, including facilities management, staffing, wellness, and security;Act as local liaison with NYUM's landlords under supervision by the Site Director;Institute a program of sustainability for NYU Madrid, focused on reducing NYU Madrid's carbon footprint.Student Life and Academic Operation 5% Support the coordination with portal campuses, as well as New York departments and in Madrid on student life and academic programming;Serve as a resource to the NYU Madrid Site Director on student life and academic planning.Required Education Bachelor's degree in a relevant field.Preferred Education Master's degree.Preferred Experience 10+ years experience.
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