Overview:
Are you interested in joining a dynamic and international team of professionals to transform education? IE University's School of Politics, Economics and Global Affairs department is looking for an Assistant to join its team!
IE School of Politics, Economics and Global Affairs is committed to training the next generation of global leaders in governments, international organizations, corporations and civil society. We provide the best education to those who share our concern for our planet and the development of our communities. Our graduates build a better world through innovation, technology and entrepreneurship, and they stand out for their dedication to making a difference through public and private service.
At IE School of Politics, Economics & Global Affairs, we are open and promote diverse points of view and perspectives. We seek to offer a well-rounded learning experience as specialists in political science, global affairs, public policies and economics. Our programs combine theory and practice with a hands-on approach and a strong connection to the world of practice. They are multidisciplinary and promote both critical thinking and a sense of purpose to make the world a better place.
Why IE University?
IE is an international university based in Spain that offers programs in business administration, international relations, economics, law, sciences, technology, design, and humanities. Recognized as a leading educational institution in Europe and the world, IE delivers several master's degrees included in the top 10 in the world according to the Financial Times, The Economist, Forbes, QS and other rankings.
With around 10,000 students, 83% of them from foreign countries, and an active network of over 80,000 alumni from 176 countries, IE is characterized by its diversity and openness to the world. The University is supported by 31 international offices, which organize over 2,000 events every year.
Our Purpose
At IE University, we foster positive change through education, research, and innovation. As a transformative educational institution, we empower students to make their mark on the world. We provide them with the skills, knowledge and environment needed to make a difference, and they join a supportive and international community that lasts a lifetime.
Our spirit of innovation and entrepreneurship has allowed us to drive change and constantly stay at the cutting edge of higher education. And through diversity, we have harnessed the power of people while also understanding and embracing the importance of humanities.
Our People
People-driven
Change Builders
Autonomy Enthusiasts
Communication Enthusiasts
Knowledge Champions
We are looking for a person to join a full-time position in Madrid.
Responsibilities:
Your role as an Assistant will involve:
Organizing Meetings, Events, and Business Travel:
Managing the agenda and schedule, including appointments.
Arranging travel, visas, accommodation, and other logistical matters.
Screening phone calls, inquiries, requests and handling them accordingly.
Welcoming and hosting guests with all levels of seniority.
Prepare materials for meetings, take minutes, and follow up on action items.
Managing Business Communication:
Handling incoming visits, calls, emails, and mail, prioritizing communications based on urgency and importance.
Liaising with clients, suppliers, and internal teams.
Managing internal communications, ensuring a seamless flow of information.
Developing and Translating Complex Documents:
Producing and translating documents, reports, presentations, and briefing papers.
Working with MS Word and Excel for document processing and data management.
Provide support for virtual meetings and remote collaborations.
Manage sensitive information discreetly and securely.
Coordination with other departments:
Liaising with the Executive Office of the Provost's Team when required.
Coordinating with other departments to ensure adherence to policies and decisions.
Submitting and reconciling expense reports.
Performing other tasks to support the day-to-day running of the office when needed.
Provide support for virtual meetings and remote collaborations.
Cultural Sensitivity and Adaptability:
Work effectively in a multicultural environment, demonstrating awareness and adaptability.
Qualifications:
To thrive in this role you should have:
Executive Secretarial Assistance studies or equivalent.
Proficiency in both written and spoken English and Spanish.
Discretion and a strong understanding of confidentiality.
Excellent organizational and time management skills.
Ability to prioritize and manage multiple tasks with attention to detail.
Willingness to work extra hours to meet deadlines when necessary.
Strong communication, negotiation, and interpersonal skills.
Ability to work well under pressure.
Enthusiastic, team-oriented, and driven to make a meaningful impact.
Strong research, analytical, and presentation skills.
Proficiency in word processing and IT, including knowledge of various software packages.
Excellent interpersonal skills and ability to work across various departments.
A valid EU work permit.
It's time to bring your best and make your mark. Now the choice is yours!
If you want to be part of this educational revolution, we invite you to apply and be part of our amazing team at IE University.
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