.Req ID: 426199At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling, and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 74,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.Could you be the full-time Assistant General Management in Barcelona we're looking for?Your future role You'll, under broad supervision of the General Manager, perform managerial work to assist in the administration and coordination of all activities. Day-to-day, you'll work closely with teams across the business, support the management team and execute administrative tasks with competent, dynamic and friendly skills and much more.You'll specifically take care of:Acting as the point of contact between the Top ManagementReceiving calls, taking messages, and routing correspondenceHandling requests and queries appropriatelyMaintaining professional and personal agenda, arranging meetings and appointments, and providing remindersProducing reports, presentations, and briefsDeveloping and carrying out an efficient documentation and filing systemTravel management: Creation and end-to-end management of all travels in relation with the travel agency and management of VISA processes and expense claimsInvoice management: Supplier creation, purchase orders creation and follow-up with suppliers and accounting department with managing expensesSupporting logistics organization for Executive & HR seminarsMaintaining records related to grievances, performance reviews, and disciplinary actionsMaintaining computer system by updating and entering data/Creating and distributing documentsServing as a point of contact with benefit vendors/administratorsTaking charge of all Purchase Requests and Purchase Orders including managing external vendor queriesAll about you We value passion and attitude over experience. That's why we don't expect you to have every single skill. Instead, we've listed some that we think will help you succeed and grow in this role:Associate degree5+ years' related to an executive administrative assistant, senior executive assistant or in other secretarial positionProficiency in MS Office with expertise in Word, PowerPoint and ExcelConfirmed experience in verbal and written business correspondence in both local language and EnglishFull comprehension of office management systems and proceduresThings you'll enjoy Join us on a life-long transformative journey - the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career
