Summary Reporting directly to the Director of Finance, the Assistant Director of Finance will be responsible for the efficient running of the department in line with Hyatt International's Corporate Strategies and brand standards, whilst meeting employee, guest and owner expectations. The Assistant Director of Finance is responsible to supervise and oversee the accounts payable, receivable, ledger, credit and all related areas.
Main Duties Operational Ensures that each section of the Accounting and Finance Department is managed efficiently, maximizing utilization of technology. Reviews all Purchase Orders to ensure that the correct charts of account codes are used. Maintains and programs Master Keys for the hotel, and to keep good working of the interfaces. Keep and safeguard all contracts, leases, insurance policies, and all legal and financial documents. Income Audit Supervise the review and approve daily IJ (income Journal). Reviews all spot checks such as cash counts, conducted by the income auditors. Accounts Payable Review invoice postings. Review weekly payment proposal and check manuals international payments. Checks and approves all Petty Cash claims/reimbursements. Ensures that AP ledger is clear. Accounts Receivable/Credit Review AR is clear. Participate during monthly credit meetings. Approves all rebates, write-offs, and transfers. Reviews the daily In-house Guest Credit and deposit ledgers. General Accounting Prepare month-end all Journal Vouchers. Reviews all Balance Sheet accounts ensuring schedules are prepared on time and accurately. Participate in the reviews of the financial results after closing. Finance Management Support Assists the Director of Finance in monthly financial reporting and analysis. Assists the Director of Finance in compiling budgets and forecasts and assists Department Heads by providing historical data or support details. Assists with the preparation of special statistical reports which local management or the Area Office may require. Handles all problems of the accounting office with the exception of those that have been referred to the Director of Finance. Customer Service Supports the hotel's focus on service excellence by training and assisting other departments. Ensures that Finance personnel provide the appropriate level of professional, courteous and caring service to other employees (internal customers) and other visitors to the division. Handles all guest and internal customer complaints and inquiries in a courteous and efficient manner, following through to ensure problems are resolved satisfactorily. Maintains positive guest and colleague interactions with good working relationships. Maximizes employee productivity through the use of multi-skilling, multi-tasking, and flexible scheduling to meet the financial goals of the business as well as the expectations of the guests. Focuses attention on improving productivity levels and the need to prudently manage utility/payroll costs within acceptable guidelines ensuring optimum deployment and energy efficiency of all equipment. Ensures new technology and equipment are embraced, improving productivity whilst taking work out of the system. Personnel Assists in the recruitment and selection of all Finance employees. Ensures that hotel guidelines are adhered to when recruiting and uses a competency-based approach to selecting employees. Oversees the punctuality and appearance of all Finance employees, making sure that they wear the correct uniform and maintain a high standard of personal appearance and hygiene, according to the hotel and department's grooming standards. Maximizes the effectiveness of Section Heads by developing each of their skills and abilities through the appropriate training, coaching, and/or mentoring. Plans and implements effective training programs for employees in coordination with the Training Manager and Departmental Trainers. Encourages employees to be creative and innovative, challenging and recognizing them for their contribution to the success of the operation. Supports reinforcement of Hyatt's Values. Ensures that all employees have a complete understanding of and adhere to employee rules and regulations. Ensures that employees follow all hotel, company, and local rules, policies, and regulations relating to fire and hazard safety, and security. Feedback the results of the Employee Opinion Survey and ensure that the relevant changes are implemented. Other Duties Is knowledgeable in statutory legislation in taxes, Forex, employee, and industrial relations. Ensures high standards of personal presentation and grooming. In this role, you will also be required to multi-task in various aspects of the operations as advised by your managers from time to time. Exercises responsible management and behavior at all times and positively represents the hotel management team and Hyatt International. Maintains strong, professional relationships with the relevant representatives from competitor hotels and other organizations, especially travel agencies, local business groups, and airlines. Responds to changes in the Finance function as dictated by the industry, company, and hotel. Reads the hotel's Employee Handbook and has an understanding of and adheres to the hotel's rules and regulations and in particular, the policies and procedures relating to computer resources, fire, hygiene, health, and safety. Attends all training and meetings as required. Carries out any other reasonable duties and responsibilities as assigned. Qualifications University degree or diploma in Finance, Commerce, or Hospitality/Tourism management - preferred Minimum 2 years work experience in Finance in a larger operation Good problem-solving, administrative and interpersonal skills are a must. Fluent in English and Spanish (written and verbal) We Welcome You - Get to know us
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What you will love about us 12 complimentary nights a year across Hyatt Hotels worldwide Discounted hotel stays across Hyatt not just for you but also your family and friends from the day you start! 50% discount on food and beverages when you dine as a guest at selected Hyatt Hotels Employee cafeteria Complimentary access to a multifaceted Wellness Platform in the care of mental well-being inspiring human growth Continuous learning and development opportunities to provide you with a clear career path as well as job promotion opportunities across Hyatt Hotels worldwide At Hyatt 'We care for people so they can be their best'. This is demonstrated in our values of Empathy, Integrity, Respect, Inclusion, Experimentation, and Wellbeing. Joining us means you will be part of the ever-growing Hyatt family which has 1150 hotels in over 70 countries and is recognized as a Great Place to Work Company! Being part of Hyatt means always having space to be you. We are passionate about diversity, equity, and inclusion. Our global teams are a mosaic of cultures, ethnicities, genders, ages, abilities, and identities.
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