Overview: Are you interested in joining a dynamic and international team of professionals to transform education?
IE University's Business School is looking for a Program Assistant to join its team!
The Program Assistant is the first point of contact with students and professors on a day-to-day basis.
They will assist the Program Management team by carrying out all administrative tasks necessary for the smooth running and delivery of the program.
This role reports to the Executive Director of Business Masters, located in Maria de Molina 31 BIS.
Responsibilities: Your role as a Program Assistant will involve: You must feel comfortable working in a busy environment that will require multi-tasking and the ability to manage a high volume of work.
Also, the successful candidate should be detail-oriented, enjoy interacting with students, and be a team player.
The most relevant tasks managed by the Program Assistant include but are not limited to: Act as point of contact (coordination and constant communication) with the different departments involved in programs' operations (Faculty, Admissions, Registrar's Office, Planning…).
Attend and support the students and professors on a daily basis.
Manage a high volume of e-mail and respond on time to student queries.
Liaise and coordinate with other departments (Registrar, Planning…) on a wide range of administrative issues.
Process internal expense reports.
Compile and update databases with student information.
Contribute to the preparation and edition of reports and presentations.
Assist the Program Management Team in the communication with internal and external stakeholders (students, professors, IEU departments).
Manage the logistics of the program deliveries: caterings, organization of extracurricular events (simulations, visits, etc.)
and travel arrangements.
Qualifications: To thrive in this role, you should have: Bachelor's Degree.
Fluency in both English and Spanish, and good communication skills (verbal and written).
A track record of customer interface, excellent organization skills, and a "can-do attitude".
Proficiency in Microsoft Office (Word, Excel and PowerPoint).
Curious, open to learn and with team-working skills.
Strong desire to work in a multicultural environment.
Candidates must possess a valid EU work permit.
It's time to bring your best and make your mark.
Now the choice is yours!
If you want to be part of this educational revolution, we invite you to apply and be part of our amazing team at IE University.
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