CHS Inc. is a leading global agribusiness owned by farmers, ranchers and cooperatives across the United States that provides grain, food and energy resources to businesses and consumers around the world. We serve agriculture customers and consumers across the United States and around the world. Most of our 10,000 employees are in the United States, but today we have employees in 19 countries. At CHS, we are creating connections to empower agriculture.
Administrative Assistant: Switzerland, Spain Italy CHS has an exciting opportunity for join our CHS Iberica Team to be based in our office in Barcelona. The primaryrole is to provide facility management, providers support and office administrative support for Switzerland, Spain and Italy. From Barcelona we need to support three offices in differentcountriesreason why we are looking someone with the need of being part of multination environment, multitasking and the motivation to help build culture impactingemployeeswith empathy and a strong internal customerorientation. Position Roles and Responsibilities Manage relationships with external suppliers for the office such as cleaning, maintenance subcontractors, equipment providers, and supplies vendors. Monitor their service standard, their costs and invoicing to ensure the organization receives the right service at the right cost.Provide employees with the appropriate telephone devices and lines, manage the telephone fleet and telecom contracts Support travel arrangements in a timely and cost-efficient manner. Assisting in the organization of internal and external meetings and conferences, documentation preparation, agenda management and communication with colleagues, team members and external partnersSelect new suppliers, negotiate terms and conditions, in line with the Company's expectations and policies as well as invoicing for suppliers in scope.Implement procedures and guidelines to improve operational efficiency of the office. Maintain a safe and secure office environment. Participate in office management and its organization. Adapt to changing needs and expectations on a situational basis, be prepared to handle urgent business matters as neededTake initiative and ownership of tasks and see through to completion with limited or no supervisionWork with sensitive material; maintain highest level of confidentiality and integrity Qualification requirements Minimum of 2 years' experience in secretarial/administrative position Proven experience in a support functionFluent in English, Spanish and FrenchProficient with MS Word, Excel, Outlook, and PowerPointVery good IT knowledge Excellent organizational, presentation and communication skillsHIGLY pro-active, anticipating, quick-minded and reliable in deliveryPragmatic and high sense of prioritization Strong emotional intelligenceInternational experience, at ease working in a multi-cultural company
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