.Senior Executive Assistant for CEO CataloniaSenior Executive Assistant for CEOBarcelonaCatalonia, ESAbout UsWe're TravelPerk, a hyper-growth SaaS platform offering companies a one-stop-shop for booking, managing and reporting business travel.We've revolutionized the business travel market by offering an unrivaled selection of travel options, a powerful booking and management platform, and 24/7 customer support.
It's why we've become the leading all-in-one travel management solution.We've been winning awards too.
Since 2023, we've been voted one of the best places to work, one of the fastest-growing apps and tech companies, and a leading pioneer of business travel.These are just some of the reasons why global brands like Wise, Red Bull, GetYourGuide, and Aesop trust us to supercharge their corporate travel.The RoleWe are seeking a proactive and highly organised Executive Assistant (EA) to support our CEO based in our Barcelona hub.
As the Executive Assistant, you will join an existing team of EAs and PAs supporting our leadership team.As our ideal candidate, you will have exceptional communication skills, a knack for strategic initiative support, and the ability to seamlessly manage both administrative and complex project-related tasks.What will you be doing?Calendar, Travel and LogisticsManage travel arrangements for your Executive, including booking flights, hotels, meals, and transportation, and handle last-minute changes.Arrange logistics for internal, external and client meetings, including venue, catering, and post-meeting follow-up.Organise and prepare for monthly meetings and leadership team offsites, ensuring all logistical details are handled efficiently.Optimise and manage your executive's calendar, ensuring strategic priorities remain at the forefront.Help prioritise tasks and projects, ensuring focus on high-impact activities.Create detailed itineraries with day-by-day schedules, encompassing all travel, meeting, and event details.Prepare for meetings by ensuring all necessary materials, documents, and briefing notes are ready in advance.Administrative, Financial and Reporting SupportManage all administration of expenses and invoices, purchase orders, reimbursements for your executive, its contractors and for team socials or other events.Maintain a database of high-level contacts, key dates/deadlines, and special events (i.E.
annual conferences).Assist with planning and tracking key projects, ensuring progress is communicated to stakeholders.Compile relevant reports, pulling data from various sources.
Regularly update dashboards with key performance indicators (KPIs) and other metrics.Communication and CorrespondenceMonitor, filter and manage your executive's emails and incoming requests, prioritise urgent emails, draft responses, and manage follow-ups.Act as a communication bridge between your executive and internal teams