Administrator – Operations Team
You will be an effective and efficient administrator able to ensure accurate, timely, and detailed planning and delivery of international engagements (concerts, touring, and recording activities) for a select number of HarrisonParrott artists (Conductors and Instrumentalists).
You will have skills from working in administration from backgrounds such as hospitality, being a PA, operations, travel, and tourism.
Key Accountabilities Artist AdministrationMaintain the computer diary of each artist and finalize details of each engagement.Collate and complete/update recording of information on dates, venues, fees, and times of rehearsals and concerts.Coordinate rehearsal orders, call times, and meetings with conductors.Check repertoire details including versions/editions, language, string strengths, and instrumentation.Decide requirements for work permits and/or visas and make applications where necessary.Decide detailed requirements for piano page turner, piano tuning, complimentary tickets, dress requirements, interviews/press activities, etc., necessary to the engagement and make suitable arrangements.Arrange artists' national and international travel and accommodation, check final issue of tickets, and arrange any necessary local transport such as collection from the airport, transfers between hotel and venue.Finalize all details relating to the timing and running order of each engagement and provide final detailed schedule (including travel/accommodation information as relevant) to the artist. ContractsCheck contract terms, ensure fee negotiations are finalized, and process and manage the issuing and finalization of contracts.Assist in the administration of contracts which are non-specific to engagements such as recording and TV contracts, music directorships. Financial AdministrationEnsure financial information on artist diary system is maintained (including amounts to be charged to promoter for travel and accommodation) and outstanding fee negotiations followed up on a timely basis.Review promoter invoices and monthly commission statements to ensure correctness and completeness.Liaise with promoters and HP accounts department regarding Social Security payments, tax waivers, and withholding tax arrangements.Process incoming royalty statements and other correspondence relating to incoming monies.Keep track of and ensure timely payment of artists' fees and check deductions of tax, social security, etc., by promoters.Assist artists in completion of tax returns by supplying comprehensive and complete details, liaising with accountants, etc. Press and PRAssess and present reviews of recordings and performances, obtaining foreign reviews where relevant.Identify and submit to the Marketing team copy for company website news including the weekly news.Maintain (as directed) biographies, discographies, and repertoire lists, ensuring updated on the website and otherwise distributed as required and reproduced accurately by promoters.Maintain files containing artists' photographs and other press material.Order promotional recordings and distribute as required.Generally assist in preparation and distribution of sales material. GeneralAssist in maintaining relationships with artists including attending rehearsals and performances as required and through regular written and telephone communication with artists.Collate and formulate reports and schedules for record companies, etc. Additional InformationWe are an equal-opportunity employer and value diversity. We welcome applicants from all backgrounds.
Completed applications are to be sent to ****** and must include a copy of your CV, completed application form, and equal opportunities form.
Required Skills: Adobe Analytics, Trello, Teams, Zoom, Windows
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