Administrative

Bilbao
Posted 4 weeks ago


SATLANTIS is looking for an Administrative profile to provide support in the Administration department.
Below is a detailed list of tasks to be performed. It is not expected that all tasks listed here will be carried out by a single person, but rather in cooperation with the rest of the team, with responsibilities assigned based on individual experience and capabilities.
Tasks and responsibilities:

Answering phone calls;
Welcoming visitors (clients, suppliers, couriers, tradespeople, etc.);
Managing the CEO's calendar;
Receiving orders;
Managing, processing, and archiving documents (both digital and paper): delivery notes, invoices, orders, contracts, etc.;
Control and management of banking: payment of bank reconciliations and payment receipts;
Supporting the management of flex time, vacations, and absences of employees;
Managing enrollment in private health insurance;
Controlling representation expenses (EXPENSES);
Organizing travel arrangements: flights, hotels, etc.;
Managing national and international shipments;
Supporting the Finance, HR, Marketing and Purchasing departments;
Managing laboratory waste;
Requesting quotes from suppliers and comparing prices of general supplies.

Skills and experience:

Degree/Advanced Degree in Administration and Management and/or Finance;
Proficiency in office tools: Microsoft Office 365 package;
Around 2 years of experience in a similar role;
Problem-solving and organizational skills as key management competencies;
Teamwork as a key management competency.

Languages:

Spanish C1
English B2 (or equivalent for negotiations).



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