Administrative Coordinator - Public Affairs Location: Spain - Madrid
Time Type: Full time
Posted on: Vor 2 Tagen
Job Requisition ID: R0042776
At Gilead, we're creating a healthier world for all people. For more than 35 years, we've tackled diseases such as HIV, viral hepatitis, COVID-19, and cancer – working relentlessly to develop therapies that help improve lives and to ensure access to these therapies across the globe. We continue to fight against the world's biggest health challenges, and our mission requires collaboration, determination, and a relentless drive to make a difference.
Every member of Gilead's team plays a critical role in the discovery and development of life-changing scientific innovations. Our employees are our greatest asset as we work to achieve our bold ambitions, and we're looking for the next wave of passionate and ambitious people ready to make a direct impact.
We believe every employee deserves a great leader. People Leaders are the cornerstone to the employee experience at Gilead and Kite. As a people leader now or in the future, you are the key driver in evolving our culture and creating an environment where every employee feels included, developed, and empowered to fulfill their aspirations. Join Gilead and help create possible, together.
Job Description
The Public Affairs team is a critical function within Gilead Spain and Portugal, providing advice across internal and external communications, and patient advocacy. This team works across all therapy areas, corporate reputation, social media, and external engagement.
You will support the team on critical administrative tasks and own and implement our corporate giving initiatives across medical and community groups, along with strategic corporate communications. This role is responsible for the day-to-day implementation of Gilead's ongoing corporate giving initiatives, closely working with colleagues in Public Affairs to execute in a timely and accurate fashion, with maximum impact on our partners. You will also provide administrative leadership, support, and financial management of the Grants Committee (corporate giving), including the development of best practices and guidance to the entire affiliate.
Reporting to the Senior Director, Public Affairs, this person's primary responsibilities will be:
Grants Committee Administrative oversight and management of all Public Affairs Grant and donations program
Managing and liaising with all applicants from beginning to end of the process
Working closely with Legal, Medical, and other colleagues to ensure alignment and appropriate disclosures
Financial oversight and management of the Grants Agreements, ensuring all administration, POs, and GRC OpEx tracking/reporting
Act as the first point of contact for external parties and potential applicants
Ensure the Grants Committee website is up-to-date and relevant for applicants
Team Admin and Finance Management Supporting the team on various approval systems and processes, from contracting to POs, to Veeva, etc.
Assist with compliance approvals and liaise with agencies and internal staff to ensure that items are uploaded onto the compliance system, Veeva
Day-to-day support of the Public Affairs Budget/OPEX
Assist with additional ad hoc duties when required
Knowledge, Experience and Skills:
Typically requires a BA degree in communications, liberal arts, business, or science-oriented field and at least 2 years of administration experience in the healthcare/pharmaceutical sector; experience within Corporate Giving & Communications is an asset
A solid understanding of proven administration experience within a fast-paced team and the ability to understand and clearly communicate on internal communications
Ability to manage relationships with a high number of internal and external stakeholders
Sound judgment and analytical skills, and strong team player
Strong project management capabilities, including the ability to balance multiple, high-urgency projects simultaneously and work in a matrix environment
Innovative approach, willingness to learn & adopt new ideas, and resilience under pressure will be a distinct advantage in the role
Proven knowledge of pharmaceutical processes and systems would be advantageous
Fluent in English is an asset
Equal Employment Opportunity (EEO) It is the policy of Gilead Sciences, Inc. and its subsidiaries and affiliates (collectively "Gilead" or the "Company") to recruit, select, and employ the most qualified persons available for positions throughout the Company.
Gilead Sciences, Inc. is a biopharmaceutical company that has pursued and achieved breakthroughs in medicine for more than three decades, with the goal of creating a healthier world for all people. The company is committed to advancing innovative medicines to prevent and treat life-threatening diseases, including HIV, viral hepatitis, and cancer. Gilead operates in more than 35 countries worldwide, with headquarters in Foster City, California.
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