.Job IntroductionDACBeachcroft has an exciting opportunity for an experienced administrator to join our Real Estate (REG) cluster as an Administrative Assistant on a full-time, permanent basis in our London office.This is an office-based role with a requirement to be in the office 5 days per week, and would best suit someone with relevant office-based administrative experience.The role provides administrative and file management support across the team. Work will come either directly from the lawyer or through the work allocated by the Hub Leader (HL)/Practice Assistants (PA)/Legal Support Assistants (LSA). The role is accountable for establishing and maintaining an ongoing service-based relationship with the team they support recognizing and translating the needs and expectations into a responsive service.We are a Disability Confident employer and guarantee to interview anyone with a disability, long-term health condition or neurodiversity whose application meets the essential criteria for the role as set out in this advert.Role ResponsibilityClient Relationship ManagementTaking instruction to undertake admin tasks relating to client relationship managementResponsible for ensuring current knowledge of client specific protocols and processes, and building these into current practicesAssisting the lawyers, HL/PA/LSA as directed in the organization of internal and external events, seminars and conferences, responsible for arranging registers of delegates; booking travel; printing/sending materialsAdministrativeFile management – updating and maintaining all files, ensuring documents are filed correctly and named in line with the business-wide naming convention and the correct folder structures are adopted (both electronic and paper)File opening and closing – matters are set up on the relevant document/case management system. Undertake all file closing/archiving procedures ensuring compliance at all timesMake room and taxi bookings as requested, organizing hand deliveries and courier requests, and other ad-hoc requestsPrinting/copying/scanning of documents flowing to Office Services for support with high volume jobs, as appropriateSending large electronic documents via ShareFileSubmitting documents for signature by clients via DocuSignDealing with incoming post - scanning, saving to the file and circulating to the relevant fee earnersUpdating of Workflow Tracking SchedulesCollating and indexing legal documentation, deeds scheduling and deeds management.Typing of standard letters i.E. payment of invoices, acceptance of eventsUploading documents to PDF docs and editing documents using the sameCommunicationLiaising with fellow team members on workloads and ensure deadlines are consistently metAnswering internal calls for other members of the teamLiaising with and taking direction from your HL, PA LSA and lawyersAssisting with billing as requiredDealing with matter related finance administration to include BACs, TTs etc