Administrative Assistant, Education & Training Department (Part-Time / 50%) - Z-852

What We Are Looking for

ISGlobal's Education & Training Department is seeking an experienced administrative assistant who is interested in taking on and managing departmental activities including scheduling and maintaining internal department calendars and meeting agendas, processing of payments and reimbursements, organising travel, accommodation, and logistics related to departmental activities, events planning and management, classroom logistics, and other administrative tasks related to academic / training activities.

The administrative assistant will form an integral part of the Education & Training Department team, whose portfolio includes accredited university programmes and courses, research capacity strengthening activities, and consultancy and evaluation in Global Health education.

The Education & Training team forms part of ISGlobal's model for scientific translation and in this capacity collaborates extensively with other ISGlobal areas, programmes, and departments.

Key Responsibilities

Carrying out and managing administrative tasks related to Education & Training departmental activities.

Specific Duties Scheduling meetings and events and maintaining internal department calendars, including the calendar of the department directorProcessing payments and reimbursementsOrganising travel related to departmental activitiesEvents planning and managementAdministrative tasks related to academic / training activities, including some in-class logistics Training and experience / qualifications 3-7 years of experience in a similar administrative role.Undergraduate degree or other professional certification / training in a related field is valued.Experience in an academic / research environment and / or in global health-related institutions is highly valued. Specific Requirements Experience with purchasing and payments, travel and events planningAdvanced knowledge of MS Office and Google Workspace applications Skills Problem resolutionAbility to work independently and as part of a teamInterest in learning new skills The post holder will adhere to ISGlobal principles contained in People management policy, including Equity, diversity and health safety. The post holder will respect, and be accountable to ensure, ISGlobal policies and procedures.

Language level Advanced written and spoken English requiredOther advanced written and spoken languages, including Spanish, Catalan and Portuguese are highly valued. Conditions Duration: 1 year (subject to renewal)Starting date: JanuaryContract: Part time (50%)Salary Range: Technic II
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