Lionbridge is looking to hire an Office & People Assistant to join our team in Madrid, Spain on a part-time basis. This will be a hybrid role with some time spent in the office and some time working from home, so you will need to be local to Madrid.
Why Lionbridge? Lionbridge enables more than 800 world-renowned brands to increase their international market share, speed adoption of products and effectively engage their customers in local markets worldwide. Our company is deliberately and intentionally embarking on a growth journey.
As such we are looking for an Office & People Assistant who can support us in driving the business forward during this exciting time. Everything we do at Lionbridge revolves around ensuring that our customer's experience is second to none. At Lionbridge, the Office and People Assistant will function as a player who will be expected to provide first-class support to employees and the business, on all matters across the administrative spectrum. To succeed in this role, you will need the ability to establish effective cross-functional relationships with people at all levels and geographies.
What you will be working onIn this role you will lead all the office activities, using your experience and/or knowledge to support other departments like HR, Operations or Sales in their day-to-day. You will be the responsible of our offices as a key point of contact for our customers and employees.
ResponsibilitiesOffice ManagementManage all office matters for Madrid and Barcelona offices.Work with all office suppliers to provide a proper service and employee experience (vending machines, cleaning services, etc.).Maintain our offices as point of contact for employees, customers, visitors, etc.Ensure all protocols making our offices the safest spaces to work (health & safety).Administrative SupportSupport our functional departments (HR, Sales, Operations, Finance) as a point of contact and deliver administrative support when required.Be responsible for the mailing delivery and receiving (letters, invoicing, packing, etc.).Call center management, acting as the first point of contact for customers, providers, stakeholders, and for our people.RequirementsAt least 3 years working as an office manager / senior assistant.A skilled influencer who can collaborate effectively and deliver on time.Computer Literate - proficiency in Microsoft Office package.Excellent interpersonal skills with an ability to deal with people at all levels.Excellent organizational and administrative skills are essential for this role.Able to work with a part-time contract.Excellent English skills.DesirableExperience of working in a matrixed environment.Experience working in a multinational company.An ability to manage multiple tasks, and work in a fast-paced environment.What You Can Expect from UsPassion for Customers, Innovation and Simplification.
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