Hello, Executive Assistants!
My name is Noor and I am the COO at Impact School. We work with entrepreneurs to scale their businesses and make a positive impact on the clients they serve. Our goal when we work with any of our clients is to help them build the biggest, most profitable business that they possibly can - and by extension help them have a larger impact on their clients and the world around them.
We are looking to hire a motivated, experienced Executive Assistant who has the confidence to work in a fast-paced environment. We need someone who can focus on supporting the operations within the company and, at the same time, be versatile and able to assist different departments with their administrative needs.
If you are a confident and dependable Administrative Rockstar who is consistent and team-motivated, then this might be the role for you! This is a full-time remote position.
RequirementsWe are looking for an Executive Assistant specifically with the following requirements:
Has excellent English communication skillsHas at least 2+ years of experience as an Operations or Admin Assistant or similar roleHas at least 1+ years experience in the consulting industry (preferred)Has experience with budget and event managementHas experience managing customer payments and solutionsExcellent project management skills and the ability to multitaskHas experience using task management and project management tools (ClickUp, Google Apps)Your responsibilities will include (but are not limited to):Support the COO with all operational activities/tasks/projects.Support all departments (and the COO) with operations, specifically execution-wise.Take notes of action items and translate them to ClickUp during targeted interactions.Support the management and upkeep of ClickUp (daily, weekly, and monthly).Ensure that all team members are using and updating ClickUp properly.Admin duties: setup of Google Sheet data entry, duplicating automation, managing team calendar, and sending out invites.Send follow-up notes/recap to team members after certain targeted interactions (as directed by the COO).Submit Tech support tickets if any tech issues are discovered.Daily sweep of MyScaleSystems to see if anything is out of the ordinary.Organize events based on the budget given by CEO and/or COO.Proactively reach out to members that are not engaging in the community.Benefits: Growth Opportunities/Perks:Completely remotePotential to grow a team and move into a leadership roleConsistent support from team members.We pride ourselves on working WITH each other and giving as much support as is asked.
This Position Is Perfect For You If:You are Detail-Oriented. You have sharp attention to detail and can spot inefficiencies in your data and strategies and find creative solutions based on your analysis.You're Motivated and Adaptable. We're looking for someone who gets the job done and delivers on time.
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