About us : The Opportunity : Due to continued growth, we are looking for a confident and proactive Administrative Assistant to join our internal operations team. This role is essential in supporting the seamless delivery of our business operations. This opportunity will allow the successful candidate to be involved in a variety of administrative and operational tasks, including answering and directing phone calls, managing office deliveries and inventory, and maintaining accurate attendance and time records. You will also be given the opportunity to handle staff credit card expenses, update supplier information and review invoices. This is a fantastic opportunity for a skilled and experienced administrative assistant to further develop their skills and advance their career in a dynamic and fast-paced environment, where no two days are the same.
Your duties will include : Answering telephones and give information to callers, take messages and transfer calls to the appropriate individuals.Managing deliveries in and out of the office, including arranging courier deliveries.Taking responsibility and managing office inventory, ensuring orders are placed and up to date (Office, IT & Telephone Equipment).Be responsible for managing office attendance for all employees.Maintain accurate records of hours worked and time logs.Managing staff credit card expenses for the office.Add & maintain supplier information and contacts up to date.Upload and review supplier invoices.Manage Company insurance policies.Organise all company travel.HSE: organise risk prevention trainings for staff.Assist with employee onboarding (coordinate office / IT equipment, stationery, and set up devices / software).Draft workflows and contribute to digitalising training.Assist & support Admin Team with invoicing.Admin support: tax-free benefits cards, troubleshooting IT, organise medical checks, events, etc.Schedule introductory calls for clients.Send / maintain NDAs and liaise with the legal team.Assist technical team with submissions as needed.Suggest & implement new initiatives to support the development of the role as required.Please note, this list of responsibilities is not exhaustive; flexibility is essential, and you may be required to undertake additional tasks to meet the evolving needs of the business.
So, what are we looking for : We are looking for someone who is a dedicated and dynamic individual who excels in teamwork, demonstrates great flexibility in various tasks presented to them and showcases critical thinking and problem-solving skills. The ideal candidate will take personal responsibility for their quality of work, as well as being able to manage their own workload efficiently and be able to maintain positive and polite communication with colleagues, clients and suppliers; as well as having strong organisational skills, clear and concise writing, and a commitment to continuous learning and career progression are essential.
If this description aligns with what you are seeking in your next role, we would be delighted to hear from you!
Please upload your CV and Motivation Letter in English for review *
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