Join the Walks & Devour Team as an Accounts Specialist We are looking for a skilled Accounts Specialist to oversee our daily accounting operations.
In this role, you will handle tasks such as processing invoices, managing payments to vendors, travel agents, and creditors, and ensuring accurate financial records.
This is a full-time, fully remote position offering a competitive salary between €35,000 and €38,000.
Company Summary: Walks is a leader in the tours and activities industry, founded in Rome, offering unique and memorable travel experiences across the globe.
A member of the US-based travel group City Experiences, Walks has joined forces with Devour Tours, Europe's premier food and wine tour operator, with a shared mission to create amazing experiences for our guests across both brands.
Join us in shaping the future of tours and activities.
We're seeking smart and ambitious individuals who want to be part of something fast-paced and exciting.
With us, you'll have room to grow and develop.
Our culture is laid-back yet professional, fostering a collaborative and approachable environment.
We celebrate diversity, creativity, and dynamism.
If you're ready to embark on an exciting journey, where you can make a difference and leave your mark, we'd love to receive your application.
Position Summary: The Accounts Specialist is a hands-on role responsible for managing day-to-day accounting functions, including processing invoices and payments to vendors, travel agents, and creditors.
This position requires strong expertise in accounts payable, with experience in accruals, international accounting, and VAT compliance.
The Accounts Specialist plays a key role in supporting the month-end closing process, reviewing aging reports, managing accruals for missing invoices, and resolving discrepancies between operational and financial reports.
Additionally, proficiency in Excel and data analysis is essential for independently working on financial statements and ad-hoc reports, while ensuring compliance with company policies and accounting standards.
Key Responsibilities: Invoice Management and Processing: Review, verify, and process incoming invoices to ensure proper documentation, coding accuracy, and approval.
Flag and resolve discrepancies, missing information, or incorrect details.
Oversee the accounting mailbox, ensuring all communications are promptly reviewed and appropriately addressed.
Create new accounts in accordance with company policy, ensuring necessary tax and compliance information is collected, stored, and that the internal vendor and customer database is accurately maintained in the accounting system.
Payment Processing: Prepare and execute payments for approved invoices in a timely manner (via ACH and wire transfers).
Manage and adhere to payment schedules to maintain vendor relationships.
Ensure that all payment transactions are correctly recorded in the company's financial system.
Account Reconciliation: Maintain and reconcile the general ledger to ensure that all financial transactions are recorded in the correct accounts and align with aging reports.
Support the month-end closing processes by assisting with the creation of accruals for missing invoices, ensuring that all financial data is up-to-date and accurate for reporting and analysis purposes.
Audit/validate vendor statements and invoices against internal databases and coordinate with internal departments to resolve discrepancies or issues in a timely manner.
Financial Reporting: Prepare management reports on a regular basis, ensuring accuracy and timely submission for senior management review.
Manage the Payment Approval List and assist with the preparation of cash flow projections based on operational needs.
Monitor deposit balances and coordinate with the Operations team to process and anticipate cash requirements for deposits and cards according to budgets/purchase plans.
Taxes, Compliance & Audit Support: Maintain thorough records of contracts, transactions, and invoices for audit and tax purposes.
Assist with internal and external audits by providing necessary documentation and supporting data as required.
Assist in the preparation of VAT returns or other tax-related filings and participate in resolving any VAT/tax withholding account discrepancies or outstanding balances.
Others: Identify opportunities for process improvements to streamline accounts workflows.
Collaborate with cross-functional teams to enhance efficiency through automation, reduce errors, and ensure the integrity of financial data across all systems.
Provide guidance, training, and support for the accounts assistant roles as required.
Perform other ad-hoc duties as needed.
Required Skills and Qualifications: Education: Bachelor's degree in accounting, finance, business administration, or a related field, or equivalent qualification in a relevant area of study.
Experience: 3 years of hands-on experience in accounting or finance, with a focus on accounts payable, invoice processing, accruals, and month-end activities.
Experience working in a multi-currency, global organization is a plus.
Proficiency with accounting software (e.g., Sage, GP Navision, or similar systems) and Excel-based reporting.
Skills: Strong attention to detail and accuracy.
Advanced proficiency in Excel, including functions such as VLOOKUP, PivotTables, and data analysis.
Ability to manage large datasets and prepare ad-hoc financial reports.
Expertise in VAT compliance, intracommunity transactions, withholding taxes, and international accounting.
Proactive "Can-do" approach with excellent problem-solving skills to reconcile discrepancies and propose effective solutions.
Ability to work independently and meet deadlines in a fast-paced environment.
Strong communication skills to effectively collaborate with internal teams and external vendors.
Fluency in English required; additional language skills (e.g., Spanish, French, Italian) are a plus.