Accounts Payable Coordinator

Job Reference

689_24_MNG_FA_APC

Position

Accounts Payable Coordinator

Closing Date

Friday, 08 November, 2024
Reference: 689_24_MNG_FA_APC
Job title: Accounts Payable Coordinator

About BSC

The Barcelona Supercomputing Center - Centro Nacional de Supercomputación (BSC-CNS) is the leading supercomputing center in Spain. It houses Mare Nostrum, one of the most powerful supercomputers in Europe, was a founding and hosting member of the former European HPC infrastructure PRACE (Partnership for Advanced Computing in Europe), and is now hosting entity for Euro HPC JU, the Joint Undertaking that leads large-scale investments and HPC provision in Europe. The mission of BSC is to research, develop and manage information technologies in order to facilitate scientific progress. BSC combines HPC service provision and R&D into both computer and computational science (life, earth and engineering sciences) under one roof, and currently has over 1000 staff from 60 countries.

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We are particularly interested for this role in the strengths and lived experiences of women and underrepresented groups to help us avoid perpetuating biases and oversights in science and IT research. In instances of equal merit, the incorporation of the under-represented sex will be favoured.

We promote Equity, Diversity and Inclusion, fostering an environment where each and every one of us is appreciated for who we are, regardless of our differences.

If you consider that you do not meet all the requirements, we encourage you to continue applying for the job offer. We value diversity of experiences and skills, and you could bring unique perspectives to our team.

Context And Mission

Reporting to the Head of Finance, the Accounts Payable Coordinator will be responsible for overseeing and managing the accounts payable processes at BSC. This position plays a critical role in ensuring accurate and timely processing of supplier payments, monitoring expenses, and maintaining strong relationships with vendors and internal stakeholders.

The candidate we are looking for will have interactions with members of all the BSC, the Governing bodies, Public Institutions, Universities, Providers and all relevant stakeholders.

The selected candidate will lead the Accounts Payable team, supervise all aspects of invoice processing, and ensure compliance with relevant financial regulations and organizational policies. The role requires effective collaboration with internal departments, external suppliers, and public institutions to ensure smooth financial operations.

Key Duties

- Manage the Accounts Payable process: Oversee the complete accounts payable cycle, from invoice receipt to payment. Ensure that all payments are processed accurately and on time, while maintaining compliance with financial policies.
- Supplier and vendor management: Maintain strong working relationships with suppliers, manage queries, and resolve issues related to invoices, payments, or purchase orders.
- Supervision and coordination of the Accounts Payable team: Lead, supervise, and coordinate the Accounts Payable team. Provide guidance, training, and support to team members to ensure efficient and effective operations, promoting a collaborative working environment.
- Monitor expenses and cash flow: Track and report on expenses and cash flow related to the accounts payable process, ensuring accurate records are maintained.
- Reconciliation of accounts: Review and reconcile supplier statements, ensuring discrepancies are identified and resolved promptly.
- Month-end and year-end close: Support the month-end and year-end close process by preparing necessary reports and ensuring that all accounts payable tasks are completed accurately.
- Compliance and audit support: Ensure that all accounts payable activities comply with financial regulations and internal policies. Support internal and external audits by providing necessary documentation and reports.

Requirements

- Education

- University degree in Finance or Accounting, or a related field.

- Or Higher Vocational Training in a related field.

- Essential Knowledge and Professional Experience

- 5 years of experience, of which at least 2 years in a similar position or related role

- Excellent skills in Microsoft office (Advanced level in Excel)

- Advanced user of ERP system (SAP Business One or similar)

- Excellent verbal and written Spanish and Catalan

- Additional Knowledge and Professional Experience

- Experience in a Research or Academic centre is preferred

- Experience in an international environment

- At least medium level of English, oral and written

- Competences

- An inclusive leadership set of soft-skills.

- Ability to work effectively in a fast-paced, high volume, deadline-driven environment

- Team work

- Planning and organizing (Structured mindset)

- Attention to the detail and ability to multi task

- Great interpersonal and communication skills

- Flexibility

Conditions

- The position will be located at BSC within the Management Department
- We offer a full-time contract (37.5h/week), a good working environment, a highly stimulating environment with state-of-the-art infrastructure, flexible working hours, extensive training plan, restaurant tickets, private health insurance, support to the relocation procedures
- Duration: Open-ended contract due to technical and scientific activities linked to the project and budget duration
- Holidays: 23 paid vacation days plus 24th and 31st of December per our collective agreement
- Salary: we offer a competitive salary commensurate with the qualifications and experience of the candidate and according to the cost of living in Barcelona
- Starting date: 16/11/2024

Applications procedure and process

All applications must be made through BSC website and contain:

- A full CV in English including contact details

- A Cover Letter with a statement of interest in English, including two contacts for further references - Applications without this document will not be considered

In accordance with the OTM-R principles, a gender-balanced recruitment panel is formed for every vacancy at the beginning of the process. After reviewing the content of the applications, the panel will start the interviews, with at least one technical and one administrative interview. A profile questionnaire as well as a technical exercise may be required during the process.

The panel will make a final decision and all candidates who had contacts with them will receive a feedback with details on the acceptance or rejection of their profile.

At BSC we are seeking continuous improvement in our recruitment processes, for any suggestions or feedback/complaints about our Recruitment Processes, please contact recruitment [at] bsc [dot] es.

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Deadline

The vacancy will remain open until a suitable candidate has been hired. Applications will be regularly reviewed and potential candidates will be contacted.

OTM-R principles for selection processes

BSC-CNS is committed to the principles of the Code of Conduct for the Recruitment of Researchers of the European Commission and the Open, Transparent and Merit-based Recruitment principles (OTM-R). This is applied for any potential candidate in all our processes, for example by creating gender-balanced recruitment panels and recognizing career breaks etc.
BSC-CNS is an equal opportunity employer committed to diversity and inclusion. We are pleased to consider all qualified applicants for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability or any other basis protected by applicable state or local law.
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