WELCOME to Aetion! We are a global leader in science-driven technology using real-world evidence to provide innovative healthcare solutions. Our Generate, Discover, and Substantiate applications, powered by the Aetion Evidence Platform, are used to evaluate the safety, effectiveness and value of medications, delivering better outcomes to patients, medical professionals, and clients. Aetion is headquartered in the US and has expanded throughout Europe with a Technology Hub in Barcelona.
Perks of joining our team:
Work-life Balance
25 vacation days
Flexible start and end of working day
Flexible in-office work commitment
Sabbatical opportunity after five years of employment
Benefits Daily in-office lunch stipend and a fully stocked kitchen
Comprehensive private health coverage w/ out-of-network reimbursement options
Relocation to Barcelona supported with external provider services
Learning & Development Commitment to professional development opportunities
Employee-led initiatives including annual company-wide innovation day & DEI resource groups
Peer & company recognition programs
Monthly educational lunch & learns
DESCRIPTION
Aetion's Accounts Payable Associate is a proactive and action-oriented individual who supports a high performing finance team across a variety of functions, primarily accounts payable, receivable, and payroll processing. This position involves a keen understanding of Aetion's business and will be involved in various accounting and financial activities while working as part of the Accounting team. This position will be at the forefront of contributing to the financial strength of our fast paced and growing organization.
RESPONSIBILITIES
The following duties include, but are not limited to: Manage all vendor bills and invoices to ensure proper General Ledger and department coding in NetSuite
Maintain company credit card program to ensure compliance with company policy and timely reporting
Process vendor invoices to ensure accuracy and compliance with agreements and policies
Review and verify payment requests to ensure that proper documentation is in place and that approval processes are followed
Communicate effectively with vendors and internal stakeholders regarding payment status and discrepancies
Prepare and process payments owed through appropriate payment methods
Manage T&E process including report submission, review and policy compliance
Month-end close responsibilities include recording journal entries, reconciling accounts and analytical review in compliance with US GAAP on a timely basis
Participation in year-end audit process, including workpaper creation, review and interaction with auditing firm
Participation in tax return, tax provision and tax audit processes at federal, state and local levels, including sales tax
Identify and implement process improvements to enhance efficiency and accuracy within the accounts payable function. Take part in creating, enforcing company policies and procedures.
Assist in preparing reports and analyses related to accounts payable metrics
Support international accounting processes and personnel
Treasury support - initiating wires, ACH payments; recording payments and cash receipts in ledger system accurately and timely
QUALIFICATIONS
Required B.S./B.A. degree in Accounting, Business or Finance
1+ year of experience in an accounting environment
1+ year working with Excel including advanced features (Pivot Tables, V-Look ups, SumIfs etc.)
Preferred Strong ability to self-motivate and manage conflicting priorities in a fast-paced environment.
Highly detail oriented, and strong organizational skills
Ability to work cooperatively and collaboratively with all levels of employees, management, and external customers to maximize performance, creativity, and problem solving
Excellent written and verbal communication; strong business writing and communication abilities, including the ability to effectively document the procedures performed to complete an assignment, the results found, and conclusion reached
Experience with NetSuite, Intact, SAP One or any other cloud based ERP
Experience with ADP, Paychex, Sequoia or any other payroll software
Experience with Expensify, Bill.com or similar products
Industry experience in SaaS environment
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