JOB PROFILEReporting to Account payable Team Lead, candidate will be responsible to overseeing allactivities in the account payable function (P2P-Procure to Pay) as described below, to becompleted accurately and on time , for all the company subsidiaries of the countries under areascope, including hotel and central services business areas.EXPERIENCEAt least 3-5 year experience and a deep knowledge of P2P processes and mainaccounting principles, ideally in multinational environmentGood on managing Account payable ERP modules (preferable SAP but also : Oracle, SAP,Navision or similar).Microsoft office skills (Excel, Access, Word) are a must.Experience on interactions / or part of a Shared Service Center for P2P processes wouldbe also very valuable.Candidate should be proactive, results-oriented and be able to work independentlywithout supervision.LANGUAGE SKILLSEnglish advance / proficiency level is required, Spanish and French.Some of your main duties will be :Provided corporate guidelines for end-to-end process split of responsibilities set up (RHGfinance team and BPO-outsourced service provider), the AP specialist will ensure invoiceregister accuracy, timely payments of vendor invoices and expense vouchers and maintainaccurate records and control reportsEnsure an excellent level of service is provided to internal customers, complying with monthly end closing calendars related to account payable areaKey point of contact in the Area under his / her responsibility for end to end Procure to PayP2P), including clear communication with AP Team lead to guarantee that standardoperating procedures are metResponsible to Apply consistent and homogeneous Corporate Procure to pay policies andprocedures across the Area so driving global solutions where local requirements have beenconsidered too.Escalate to AP team lead to correct any potential deviation vs. Global standard proceduresBuilding and maintain effective relationship and communication between hotels, admin unitand vendors by providing assessment and assistance about RHG account payable guidelines.Invoice ManagementEnsure that invoice processing team on BPO have updated and accurate handbooks anddesktop proceduresEnsure a good level of service is provided to internal customers, complying with monthly end closing calendars and ensuring robust processes are in place leading to no backlogand a best-in-class quality in vendor invoice registrationApply consistent and homogeneous methodology for incidence management across thearea so all users follow strictly all end-to-end account payable proceduresEnsure that procedures are enforced for supplier invoices and related documents aresubmitted to scanning provider (paper based or those download from vendor portals)Key user within the Area to administrate Supplier Invoice Management System andsupport with error handling in liaison with Outsourced BPOProvide account and cost center guidance for invoices escalated from BPO due toincidences or to sort out approval process issuesSupport queries coming from suppliers when escalated but not payment relatedquantity, quality, ...)Manage escalations and urgent / exceptional cases related to that areaPayment & ClearingManage and supervise that BPO meets and perform their AP task in time and qualityexpected (conciliation of vendor accounts, follow up on direct debit vendors, vendortransitory, netting and compensation of open items, etc.)Manage / supervise all request related to manual and advance payments. This includesinstill a continuous improvement mode to reduce to the minimum manual paymentsout of those in the standard payment calendarManage payment blocks to vendorsMaster Data Management (support)Key point of contact for the Area to enforce central policies and procedures related toMaster data tasks, ensuring compliance and communication between MDM team / BPOand internal users in the Area is flowing properlyPoint of contact for requests escalated from MDM / team / BPO related to vendor masterdata for this Area.Electronic Invoicing (To be developed)Key user within the Area to promote electronic invoice mode for vendors as criticalefficiency leverUnderstand legal and fiscal requirements of local markets related to account payablesand translate into technical requirements or developments.#J-18808-Ljbffr
