Encodes the details of Vehicle Purchase Order (VPO) in the system (Yana) based on the Request for VPO submitted by Sales Department. Prints the VPO and related Check for approval and signature. Prepares transmittal to MMPC.
Receives Vehicle Sales Invoice from MMPC and reconciles with outstanding VP0s. Validates completeness of vehicles received in the system and coordinates with the Sales Admin. Completes the Purchase Book - Vehicles from data generated from the system.
Receives and validates sales invoice, billing statements and delivery receipts from suppliers.
Records the details in the Purchase Book - Accessories and Purchase Books - Others. Monitors due date for each supplier. Prepares Request for Payment, Check Voucher, Check and related Form 2307 when payment is due.
Records all checks issued and cancelled in Cash Disbursement Book.
Validates and processes the following check requests:
Customer refund
Bank referral fee
Employee cash advance
Releases Check and Form 2307 to respective supplier. Updates and keeps a logbook for monitoring of checks and Form 2307 issued to suppliers.
Monitors and compiles cancelled Checks.
Verifies the petty cash replenishment against the invoices and receipts.
Summarizes fixed assets purchased.
OTHER RESPONSIBILITIES
Prepares schedules for Accounts Payable Trade - Vehicle
Accounts Payable Trade - Accessories
Accounts Payable Trade - Parts
Accounts Payable Trade - Sublet
Accounts Payable Trade - Others
Referral Fee
Outstanding Checks
Perform other official duties as assigned by the Finance Manager and by the Senior Managers of the organization
COMPETENCIES:
Thinking
Working effectively with others - Works collaboratively to achieve shared goals and thrives on diversity of people and perspectives; knows when to lead and when to follow and how to ensure effective cross-boundary working.
Communicating with impact - Communicates clearly and confidently with others to engage and influence; promotes dialogue and ensures timely and appropriate messages, building confidence and trust.
QUALIFICATIONS AND EXPERIENCE
ESSENTIAL
Bachelor's Degree in Accounting, Finance, Business Management or equivalent
Fresh graduates are welcome to apply
Proficient with various computers and software programs
DESIRABLE
Solid communication skills with proficiency in speaking and writing
Comprehensive understanding of finance practices and procedures.
Pro-active with strong work ethic.
Job Type: Full-time
Pay: From Php16,000.00 per month
Benefits:
Health insurance
Life insurance
Schedule:
10 hour shift
8 hour shift
Overtime
Ability to commute/relocate:
Carmona, Cavite: Reliably commute or planning to relocate before starting work (Required)
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