To support the Accounting team from our Spanish office in Madrid, we are looking for:
AccountantThe AP/AR Accountant organizes, coordinates and controls all activities to handle all incoming and outgoing invoices in order to ensure timely and accurate invoicing to our tenants and timely payments to our vendors. The AP/AR Accountant assures a close follow-up of incoming payments, overdue amounts and is also involved in a limited number of tasks related to VAT obligations.
JOB RESPONSIBILITIESAccount PayableSort and scan incoming invoices on paper and send these to the central mailboxReview if Purchase Orders are present and correct where requiredProcess invoices in general accounting and in analytical accountingEnsure the approval and payment of invoices and follow-up on disputed invoicesParticipate in the closing process of the subsidiaries/branchesAccounts ReceivableInvoicing of rents, invoicing of extensions following works, invoicing of rent indexation, registration costs, annual provisions and accounting of deductions at source and taxes, processing bank statementsInvoicing of provisions for charges, working capital, indexationMonitor receivables and sending payment remindersChecking the consistency of rents, justifying rent variations between quarters once cut-off has been completedVerification of the encoding of leases in the database in order to ensure the quality of the invoices to be issuedMonitoring of eventual disputes in collaboration with the legal departmentJustification of the rental income accounts and reconciliation of the related provision entriesJustifying the balances of third-party accounts at the end of financial years, based on Customer Aged balance.VATPrepare the periodic VAT returns which are reviewed by an external tax advisorPrepare VAT listings/reportsAssist with VAT audit/questions from our external tax advisors
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