Primary Details
Time Type: Full time
Worker Type: Employee
Position: Junior Team Assistant - Barcelona/Hybrid
At QBE, our purpose is to enable a more resilient future. Are you passionate about working for one of the world's largest insurers that offers excellent opportunities to grow your career with offices in 27 countries? Leveraging our deep expertise and insights, QBE offers commercial, personal and specialty products and risk management solutions to help people and businesses manage risks. Today, we employ more than 11,600 people around the world.
QBE Europe SA/NV is headquartered in Brussels, and while we are international in our outlook, we are also proudly local in our operations with our Spain office in Madrid. QBE's European Operations, which accounts for over 27% of QBE Group turnover, is a leading specialist in London market and European commercial lines business. Active in both the Lloyd's and company market, QBE offers considerable diversity to the broking community. We are a socially responsible company and give our customers the ability to invest a portion of their premiums in environmentally and socially beneficial projects.
Primary Responsibilities: Support to the Executive Assistant to Europe CEO's and 4 European Committee Members in this 1:5 role, providing confidential administrative support while managing non-routine activities.Manage Directors' agendas following directions/guidelines to ensure best use of time in line with working priorities.Organize internal and external meetings, book venues and meeting rooms, arrange equipment and catering, and ensure timely distribution of invitations and notes.Organize complex travel itineraries for the Directors in line with requirements and company policies.Prepare and submit expense reports for payment in a timely manner.Organize department events 3-4 times a year.Assist the EA and Directors with basic administrative aspects of confidential matters.Liaise with other Departments and PAs to ascertain their needs and respond or forward messages appropriately.Maintain strong relationships with key internal and external stakeholders to ensure effective communication processes.Preferred Competencies/Skills: Fluent in English (speaking & writing)Strong organizational and prioritization skillsDiary management skillsReliable and discreetFlexible and adaptable to changeGood team player, empathetic, and willing to work collaborativelyAbility to multitaskGood interpersonal and communication skillsSelf-motivated with initiativeCan-do attitude with a willingness to learnPreferred Knowledge: Excellent software knowledge of MS Office 365 (Word/Excel/Outlook/Teams/OneDrive/SharePoint)Secretarial/Administrative StudiesQBE Cultural DNA:
At QBE, we want our people to feel rewarded and inspired to perform at their best, which is why we have created "At My Best". We understand that one size doesn't fit all and that priorities can change depending on your life stage. Our blend of wellbeing initiatives and benefits offers flexibility to suit what matters most to you. It's in the culture of our business, our QBE DNA, to support our people.
At QBE, we view our people as our most precious asset. We understand the importance of fostering a work environment that is responsive to the changing needs of today's workforce.
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