Office Manager & Executive Assistant

.Office Manager & Executive Assistant Job Title - Executive Assistant/Office Manager Location - Algeciras Maersk is looking for an experienced Office Manager/Executive Assistant to support a team of people based at our Nexus offices in Algeciras, Spain. Maersk is a global authority in integrated logistics and has been an industry pioneer for over a century. Through innovation and transformation, we are redefining the boundaries of possibility, continuously setting new standards for efficiency, sustainability, and excellence. About the role - As an Office Manager/Executive Assistant here at Maersk, you will be responsible for general administration tasks comprising of general office administration and secretarial support roles, such as: Dedicated secretarial/administrative assistant support (i.E., to senior leaders); General officeadministration and clerical support (i.E., to teams or functions); Reception/telephone/switchboard; Mailroom & filing support. Alongside the duties mentioned above, you will additionally be responsible for the following: Oversee daily office operations to ensure a smooth, efficient, and organized work environment. Handle scheduling, meetings, and travel arrangements for visiting executives and other team members. Monitor office supplies and equipment, coordinating orders and maintenance as needed to keep the office running efficiently. Manage and process office purchase orders (POs) and invoices, ensuring timely payments and accurate record-keeping. Serve as the HSSE (Health, Safety, Security, and Environment) building contact, ensuring compliance with safety regulations, and handling emergency procedures. Assist in office budgeting and expense tracking, ensuring cost-effective resource management. Develop and implement office policies and procedures to improve productivity and enhance workflow. Serve as a point of contact for office-related inquiries and external vendors, maintaining strong relationships. About you - We are looking for candidates with the following skills and experience - Proven Personal/Executive Assistant/Office Manager experience in an international organization. Outstanding attention to detail and organizational skills. Self-starter, proactive in setting and managing tasks and priorities in an international, fast-paced, and changing environment. Strong communication skills; ability to communicate written and verbal messages clearly to diverse audiences across many formats. Excellent interpersonal and collaborative team skills, and a true can-do attitude. Experienced Project Management skills; ability to drive results and remove unnecessary complexity. Demonstration of good judgment, tact, and discretion when dealing with confidential and highly sensitive information. Maersk is committed to a diverse and inclusive workplace, and we embrace different styles of thinking. We are happy to support your need for any adjustments during the application and hiring process