Office Manager

Mission

Are you excited about the future of technology? Come and join us to make a difference to bring technology to the next level!

We are looking for a responsible Office Manager to join Aily Labs. Duties of the Office Manager include processing financial and accounting practices, preparing accurate, up-to-date reports, acting as the point of contact for internal and external clients, providing support to the team, assisting in daily office needs, organizing events, and managing our company's general administrative activities.

You will join an exciting start-up, part-take in the world of AI and get to work from our awesome office in Madrid.

As an Office Administrator, you will take part in the following tasks:


Issue invoices, quotes, reports in a timely mannerDevelop and maintain systems to account for financial transactionsPrepare financial reports by collecting, analyzing and summarizing accounting informationEnsure efficiency and maintain compliance with company policyEnsure accurate, up-to-date, and well-organized databases, presence sheets, reports and other relevant financial documentation and information about the employeesAssist in the preparation of contractsCoordinate key suppliers and be their first point of contactLiaise with new employees and support their on-boardingOrganize internal and external eventsManage the team's calendars, travel plans and appointmentsMaintain office equipment, stationery, and other itemsBudget office facilities, manage, organize and maintain the office areaSupport the founders and the teamSupport in any administrative issueYour Profile Higher educationAt least 2 years of work experience in administrative fieldExperience with book-keeping and a basic accounting knowledgeAn outstanding knowledge and proven ability to calculate, post and manage accounting figures and financial recordsGood communication and conflict management/problem-solving skillsExcellent time-management and planning skillsExcellent organizing skillsAttention to details and high level of accuracyIndependent, proactive and adaptable personalityAbout Us

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