Operations Assistant (Experience Required) Hello, Executive Assistants!
My name is Steve and I am the Owner of Anchored Tiny Homes - We help homeowners across the nation earn more money, bring families closer together, and create more space to thrive with our high-quality, affordable custom-built ADUs based on 30 years of industry experience.
We are looking to hire a motivated Executive Assistant who can provide administrative support by managing schedules, coordinating meetings, and handling customer inquiries to ensure smooth daily operations. You will assist with marketing tasks, such as social media management and content creation, to promote the company's services. Additionally, you will also maintain organized records, prepare reports, and support the team with various project tasks to facilitate the efficient delivery of ADU housing solutions. This is a full-time remote position.
RequirementsExcellent verbal and written English communication skillsMinimum of 3+ years of experience as an Executive Assistant or in a similar administrative role, preferably within the ADU or housing industryFamiliarity with relevant software and tools for invoicing, email marketing, social media, and calendar managementProficient in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace (Docs, Sheets, Calendar)Excellent project management skills and the ability to multitaskTech savvy - computer literate and comfortable working completely virtuallyComfortable working in US business hoursYour responsibilities will include (but are not limited to):Assist with the creation and management of invoices, ensuring accuracy and timely delivery to clientsHandle billing inquiries and resolve discrepancies to maintain accurate financial recordsAssist with various marketing tasks, including email marketing campaigns, social media management, and content creationManage and update personal calendars, coordinate schedules, and ensure timely communication of marketing activitiesHandle incoming phone calls, provide information to potential clients, and route calls to the appropriate department as neededEngage with potential clients over the phone, providing information about services and addressing inquiries with a high level of professionalismAssist the executives with personal tasks, such as booking flights and arranging travel accommodationsBenefitsCompletely remotePotential to grow a team and move into a leadership roleConsistent support from team membersWe pride ourselves on working WITH each other and giving as much support as is asked.
This Position Is Perfect For You If...You have a Learning and Growth Mindset. You are dedicated to continuous personal and professional development, constantly seeking new knowledge and skills to enhance your performance. You have a proactive approach that ensures you stay adaptable and innovative, consistently bringing fresh insights and efficiencies to your role.
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