Job Summary:
The Executive Assistant to the CEO provides high-level administrative support to the Chief Executive Officer, acting as a primary point of contact between the CEO and internal/external stakeholders. This role demands a high level of discretion, professionalism, and organizational skills. He/She must be adept at managing complex calendars, coordinating meetings, handling confidential information, and prioritizing tasks to ensure the smooth functioning of the CEO's office.
Key Responsibilities:
Calendar Management: Efficiently manage the CEO's calendar, including scheduling meetings, appointments, and conferences. Anticipate and resolve scheduling conflicts, ensuring the CEO's time is optimized. Communication: Act as a gatekeeper for the CEO, managing incoming calls, emails, and other correspondence. Respond to inquiries on behalf of the CEO when appropriate and ensure timely dissemination of information. Meeting Coordination: Coordinate and schedule meetings, prepare agendas, and compile necessary materials. Attend meetings as needed, take minutes, and follow up on action items. Travel Arrangements: Arrange complex travel itineraries, including flights, accommodation, ground transportation, and visas. Prepare travel agendas and ensure all arrangements align with the CEO's preferences and schedule. Documentation and Filing: Maintain accurate records and files, including confidential documents. Assist with drafting and proofreading correspondence, presentations, and reports as required. Project Support: Provide administrative support for special projects and initiatives as directed by the CEO. Assist in research, data analysis, and presentation preparation. Relationship Management: Cultivate positive relationships with internal and external stakeholders on behalf of the CEO. Liaise with executives, board members, clients, and other parties as necessary. Confidentiality: Handle sensitive and confidential information with the utmost discretion and professionalism. Office Management: Oversee the smooth operation of the CEO's office, including ordering supplies, coordinating maintenance, and managing administrative staff if applicable. Ad Hoc Support: Provide ad hoc support to the CEO as required, including personal errands and tasks outside of typical office hours. Qualifications:
Bachelor's degree preferred. Proven experience as an executive assistant or similar role supporting C-level executives. Exceptional organizational and time management skills. Strong communication and interpersonal abilities. Proficiency in MS Office Suite and other relevant software. Ability to prioritize tasks and work effectively under pressure. Discretion and confidentiality are paramount. Flexibility to adapt to changing priorities and schedules. Professional demeanor and appearance. Job Type: Full-time
Pay: Php30,000.00 - Php40,000.00 per month
Benefits:
Additional leave Company Christmas gift Company events Employee discount Gym membership Health insurance Life insurance Paid training Promotion to permanent employee Schedule:
8 hour shift Supplemental Pay:
13th month salary Anniversary bonus Yearly bonus
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