The purpose of this job is to support the Leadership Team in all administrative matters, including calendar and inbox management, meeting and conference call facilitation, Travel & Expenses, and preparation of correspondence, PowerPoint and Excel presentations.Also, the Executive Assistant will coordinate the organization of Events in the office for Biogen Employees, and also external meetings.What you'll doOrganization of meetings, catering, conference calls, and travel logistics (hotel, transportation, transfers)Preparation of documents, reports, and presentationsTranslation of documentsCommunication with internal and external customersLeadership Team Expense reports and own expensesLeadership Team travel booking through an agencyArrange LT meetings and help with Outlook calendarEvent PlanningManagement and updating of physical and electronic filesAd-hoc support to other departments and affiliates in translations, logistics or processesContract & Purchase order managementCross-functional teamwork within the affiliate and international officesWork in an assistant pool and ad-hoc backup support to other AssistantsPlanning to optimize Manager's time & resources and meet deadlinesQualificationsWho you areYou are a dynamic and self-motivated person with good relationship-building skills who is used to working in an international environment at top management level. You are a flexible and highly organized person, willing to work in a cross-functional environment.Required SkillsBachelor's Degree or Commercial EducationA minimum of 5 years of experience in a similar roleStrong verbal and written communication abilities (fluency in English is a prerequisite)Excellent interpersonal skills and strong team orientationExceptional organizational skills with a demonstrated ability to work in an accurate manner when under pressureHigh-level proficiency with MS Office, especially PowerPoint and Excel
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