Req ID: 426199
At Alstom, we understand transport networks and what moves people. From high-speed trains, metros, monorails, and trams, to turnkey systems, services, infrastructure, signalling, and digital mobility, we offer our diverse customers the broadest portfolio in the industry. Every day, 74,000 colleagues lead the way to greener and smarter mobility worldwide, connecting cities as we reduce carbon and replace cars.
Could you be the full-time Assistant General Management in Barcelona we're looking for?
Your future roleYou'll, under broad supervision of the General Manager, perform managerial work to assist in the administration and coordination of all activities. Day-to-day, you'll work closely with teams across the business, support the management team and execute administrative tasks with competent, dynamic and friendly skills and much more.
You'll specifically take care of:
Acting as the point of contact between the Top ManagementReceiving calls, taking messages, and routing correspondenceHandling requests and queries appropriatelyMaintaining professional and personal agenda, arranging meetings and appointments, and providing remindersProducing reports, presentations, and briefsDeveloping and carrying out an efficient documentation and filing systemTravel management: Creation and end-to-end management of all travels in relation with the travel agency and management of VISA processes and expense claimsInvoice management: Supplier creation, purchase orders creation and follow-up with suppliers and accounting department with managing expensesSupporting logistics organization for Executive & HR seminarsMaintaining records related to grievances, performance reviews, and disciplinary actionsMaintaining computer system by updating and entering data/Creating and distributing documentsServing as a point of contact with benefit vendors/administratorsTaking charge of all Purchase Requests and Purchase Orders including managing external vendor queriesAll about youWe value passion and attitude over experience. That's why we don't expect you to have every single skill. Instead, we've listed some that we think will help you succeed and grow in this role:
Associate degree5+ years' related to an executive administrative assistant, senior executive assistant or in other secretarial positionProficiency in MS Office with expertise in Word, PowerPoint and ExcelConfirmed experience in verbal and written business correspondence in both local language and EnglishFull comprehension of office management systems and proceduresThings you'll enjoyJoin us on a life-long transformative journey - the rail industry is here to stay, so you can grow and develop new skills and experiences throughout your career. You'll also:
Enjoy stability, challenges and a long-term career free from boring daily routinesWork with new security standards for rail signallingCollaborate with transverse teams and helpful colleaguesContribute to innovative projectsUtilise our cooperative working environmentSteer your career in whatever direction you choose across functions and countriesBenefit from our investment in your development, through award-winning learningBenefit from a fair and dynamic reward package that recognises your performance and potential, plus comprehensive and competitive social coverage (life, medical, pension)You don't need to be a train enthusiast to thrive with us. We guarantee that when you step onto one of our trains with your friends or family, you'll be proud. If you're up for the challenge, we'd love to hear from you!
Alstom is the leading company in the mobility sector, solving the most interesting challenges for tomorrow's mobility. That's why we value inquisitive and innovative people who are passionate about working together to reinvent mobility, making it smarter and more sustainable. Day after day, we are building an agile, inclusive and responsible culture, where a diverse group of people are offered opportunities to learn, grow and advance in their careers, with options across functions and geographic locations.
Are you ready to join a truly international community of great people on a challenging journey with a tangible impact and purpose?
Equal opportunity statementAlstom is an equal opportunity employer committed to creating an inclusive working environment where all our employees are encouraged to reach their full potential, and individual differences are valued and respected. All qualified applicants are considered for employment without regard to race, colour, religion, gender, sexual orientation, gender identity, age, national origin, disability status, or any other characteristic protected by local law.
Job SegmentOffice Manager, Manager, Administrative, Management
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