Administrative Coordinator (Bilingual) - Career Development Center

Main Responsibilities And Tasks The purpose of this role is to provide administrative support to the Career Development Center to aid the day-to-day running of all activities and events to help IESE students in their job search. It means being in contact with both companies and students from all over the world, and reporting directly to two Associate Directors.
Main tasks: Provide general administrative support with: internal technical platforms, the departments mailbox, data reports, organization of events, liaison with other departments, purchasing orders, etc.Manage job platform: approving new companies, inserting new job postings, managing deadlines, generating CV books, giving feedbacks from companies, controlling student offers and updating the system accordingly.Take ownership and coordinate activities on-line and on-campus ensuring everything runs smoothly. For example: posting job opportunities, sending CV books, organizing interviews, internal workshops, Career Forums, corporate presentations, case competitions, student club conferences, surveys, and networking events.Event organization including scheduling, publishing in the student platform, logistics (room, technician and F&B bookings), invitations, attendance check and post-delivery follow-up.Be the liaison between students, companies and IESE by responding to inquiries and solving issues from companies, students, and visitors over the phone and in person.Assist the Associate Directors to find new companies recruiting on campus and make contact by email and by phone (Business Development).Produce documents and/or presentations using Word, Excel, PowerPoint.Requirements: Key Competences Required Ability to handle multiple tasks simultaneously, meeting deadlines and anticipating needs.Pro-active and flexible, able to act under pressure and ability to learn and adapt to new scenarios. Working with two different managers.Spirit of service and organizational skills are key competences for this role.Excellent interpersonal oral and written communication.Analytical skills and attention to detail.Self-motivated and resilient.Cultural acceptance, awareness and mutual respect is a must. Role includes contact with companies and students from a variety of cultural backgrounds.Strong computer skills. Experience with MS Outlook, Word, Excel, and PowerPoint required.Experience in an office environment working in a team preferably in a support function.Other Requirements Bilingual in English and Spanish is fundamental.Availability to work some Saturdays during the year for special events.
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